Accounts Assistant

1 week ago

Nuneaton, United Kingdom Concept Technical Resources Full time

Accounts assistant
Nuneaton
£21-£22,000 plus study support
37 hours per week (full time)

Concept resources are working closely with their client to recruit for 2 general Accounts Assistants. As an accounts assistant you will contribute to the smooth running of the day-to-day activities of the Finance team.
- A minimum of 1 years’ experience in an accounts / finance office environment
- Have accounts payable and / or credit control and / or bank reconciliation experience
- Be confident and happy to work with multiple stakeholders
- Good Excel, PowerPoint and Word skills

Key Duties: The main duties of this post will be to:
1. Accurately and timely record and process all financial transactions including Income, Pay and Non-Pay transactions received by the organisation and maintain/reconcile the physical and electronic cashbook on the finance system.

2. Operate and reconcile the petty cash levels and report any discrepancies, after exhausting independent investigation, to a senior colleague.

3. Ensure the security of cash at all sites in accordance with the organisations Insurance Policy and Financial Regulations and maintain restricted and secure access to the safe.

4. Manage the logging and usage of portable card payment machines and ensure the organisation is PCI DSS compliant.

5. Analyse and reconcile all credit/procurement card expenditure monthly and liaise with budget/card holders to identify and correct any discrepancies. 6. maintain all customer and supplier records including, but not limited to, setting up new records, carryingout associated due-diligence checks, and ensuring the accuracy and integrity of electronic records.

7. Support Charity, Fundraising, Team Building and Networking, Open Evenings and Main Enrolment events (including those outside of normal office hours) and ensure their smooth operation in accordance with Financial Regulations and procedures.

8. Process direct debit claims including, but not limited to nursery fees, gym membership payments, course fee instalments and outstanding debts.

9. Raise all invoices in a timely manner and ensure debtors are chased on a regular basis to minimise debt-collection days and irrecoverable debt.

10. Prepare and assist with the monthly, quarterly, and yearly internal and external financial planning, forecasting, and reporting processes, and distribute (where applicable) the financial reports to all budget holders and stakeholders in a timely mannerwithin agreed timescales.

11. Support all auditing activities across the organisation relating to financial controls, systems and processes and specifically ensure compliance with Financial Regulations.

12. Ensure that the financial analysis and reporting is maintained and developed in all key Income and NonPay areas including, but not limited to, bursaries, student refunds, student loans, rent, utilities, telecommunications, software and licensing andstaff expenses to reflect best practice in the sector.

13. Carry out other duties as required by management and as may be reasonably expected as commensurate with the grade of the post.

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