Operations Coordinator

**Operation Coordinator**

**Based at the Senior School**

**Permanent, Part-time, 30 hours a week (Monday - Friday, 9am - 3pm) 38 weeks a year**

**Salary: £26 - £27,000 Full Time Equivalent (Prorated for Part-time)**

**Start date: Asap**

**General Responsibilities**
- To assist and support the Operations Head of Department to coordinate tracker requests and communications of tracker software.
- To submit weekly reports to SLT for the maintenance tracker on behalf of the DOO.
- To supervise the ordering and distribution of purchases of consumables for the Operations and Finance teams.
- To support the Director of Operations with administration duties including diary management
- To support the Director of Finance with diary management and any admin tasks when required
- To take minutes at the SLT Operations fortnightly meeting and to monitor the action register;
- To take minutes during meetings and to update the action logs accordingly and to action any resulting tasks that may be assigned.
- To gather information from relevant areas for the renewal of the School’s insurance on an annual basis and to work in conjunction with our insurance brokers to ensure any claims are handled and that all relevant insurance information is stored and distributed to those who require it.
- To regularly read School notices and communications to ensure familiarity with routines, events, news and expected visitors in order to be prepared and informative
- To administer and coordinate the school policy for contractors, keeping approved contractor lists and checks uptodate. To maintain the contractor’s database to ensure relevant forms and insurance documents are completed by the Contactors and stored appropriately.
- To liaise with HR to arrange for DBS checks for Contractors and consultants.
- To keep and maintain an accurate record of papers and electronic correspondence and files on behalf of the Director of Operations and handling all filing including confidential and statutory documents
- Log and organise the School key press, sign out any key and log.
- To assist DOO with communicating effectively with the surrounding community of Monkton including the Parish Council and Parents Committee's to ensure that the School causes minimum disruption to local residents.
- To assist in event planning and coordinating compliance and insurance documentation documentation.
- To liaise with external agencies such as water and power networks etc to ensure any planned works are communicated to staff and parents alike.

**Finance & Accounts Responsibilities**
- Raising purchase orders for Operations departments and allocation of invoices to POs.
- Assist with the management of the Operations budgets including budget awareness and correct allocation of costs to budgets.
- To support the accounting administration for departments line managed by the DOO.

**Other Duties**
- Occasionally sending Emergency or critical communications outside of working hours or on weekends.
- Occasionally work additional hours or work at weekends to assist with School events and open days.

**How to apply**

**Application closing date: 21st March 2025**

**Safeguarding**

Monkton Combe School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and Disclosure and Barring Service.

**Diversity Statement**

We seek passionate individuals who live out our four core values (confidence, integrity, humility and service) and inspire our bright, curious and enthusiastic students. Monkton thinks differently. We appreciate and value difference, and our ambition is to attract, develop and retain a diverse mix of talented people that will contribute to our ethos and values.

**Job Types**: Part-time, Permanent

Expected hours: 30 per week

**Benefits**:

- Cycle to work scheme
- Discounted or free food
- Free parking
- On-site parking
- Sick pay
- Store discount

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Church, BA2 7HG: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 09/05/2023