Administration Assistant

2 days ago


Melbourn, United Kingdom AstraZeneca Full time

We are currently looking to recruit an Administration Assistant to join our team in Precision Medicine and Biosamples (PMB), based at our Melbourn Science Park offices.

Scientists at AstraZeneca are working every day to turn science fiction into science fact. Our dream - to develop innovative, targeted medicines for every patient that needs them - and to match those treatments to patients most likely to benefit from them - is now becoming a reality. This approach, known as Precision Medicine, is based on those individual characteristics that make some patients respond to treatment better than others. We use this knowledge to develop diagnostic tests that doctors can use to help prescribe the best treatment for each patient.

The Precision Medicine and Biosamples function work across the Oncology and BioPharmaceutical portfolio, with accountability for the development and regulatory approval of diagnostic tests as well as management of all AstraZeneca samples globally.

As a key member of the Administration Team, you’ll be using your excellent organisational skills to enable our talented scientists and enabling experts to focus on the science to deliver medicines to patients.

This is an exciting opportunity to take on a varied role within a team of 8, reporting into the PMB Administration Team Lead. You will have a dual focus supporting PMBs onboarding & training lead as well as providing high quality and professional administration support across the function. You’ll become an expert user in key business systems and tools, and provide a professional point of contact for our colleagues.

**Main duties and responsibilities**

Work alongside the PMB onboarding and training lead to:

- Create tailored onboarding profiles in our custom onboarding portal (MS Teams)
- Follow up with managers and peers to ensure onboarding tasks have been completed in a timely manner
- Welcome new hires and deliver portal training
- Connect with new hires throughout their onboarding journey as per defined timetable
- Co-host the new starters bi-weekly networking meeting
- Maintenance of onboarding information to ensure it remains relevant/ up to date
- Support the continual development of the onboarding portal
- Assist with the development of department learning plans in SABA
- Ad-hoc training requests e.g. adding SOPS/ trainings to PMB SABA profiles

Under the direction of the Team Leader, provide support to wider PMB team through:

- Triage of the central PMB admin mailbox
- Coordinating internal and external meetings so that they run smoothly, including; scheduling, ensuring that various meeting amenities are available and making travel arrangements for attendees as appropriate
- Arranging complex business travel and expense reporting for senior members of the PMB team
- Supporting PMB-wide projects and events such as Town Halls
- Covering the personal assistant duties of team members during periods of absence

**Essential requirements**
- A professional and proactive approach, with the ability to manage a diverse workload
- Good organisational, forward-planning skills, with attention to detail
- Ability to work as part of a team and flexibly to adapt to changing situations
- Good customer service skills
- Effective verbal and written communication
- Knowledge of Microsoft Office programs, specifically MS teams and Outlook

**Preferred requirements**
- Influencing skills with ability to engage with people
- Champion of efficient and effective processes



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