School Receptionist and Administrative Assistant

1 week ago

Hammersmith, United Kingdom Kensington Wade School Full time

**Summary**

Kensington Wade dual language school is looking for flexible, committed and energetic person to join our administrative team to help to ensure the smooth running of the school. The daily administrative tasks of the role will vary and as such you will needexcellent organisational, time management, ICT and record keeping skills as well as careful attention to detail.

As the Receptionist, you are responsible for meeting and greeting parents and visitors to the School. As the first point of contact with the School, you have an extremely important role and should be courteous, polite and understanding.

**Reports to**:The Head

**Responsibilities**
- Act as assistant to and work closely with the senior administrative team (Head of Administration and HR, Head of Admissions, Head of Marketing)
- Lead on administrative matters for the Early Years Centre and work closely with the Head of Early Years
- Act as the School’s receptionist, communicating with and welcoming parents and visitors
- Receive contractors, deliveries and other visitors and issuing them with appropriate security/ visitor badges
- Answer the main school telephone and take messages asappropriate
- Maintain the Pupil signing in book and staff booking in and out records
- Respond to any parental and staff enquiries asappropriate
- Answer the door to visitors and suppliers as required and take responsibility forthe signing in and outprocedure
- Undertake general and ad-hoc administrative tasks as necessary or required to aid the smooth functioning of the School
- Manage incoming and outgoing post
- Lead on liaison with travel provider for school minibus run and booking transport for school trips
- Assist with escorting children to and from school buses at the start and end of each day
- Maintaining the school equipment and stationary inventories and re-ordering as required
- Manage third party company repairs and restocking of printers and copiers
- Provide club teachers with up to date lists on registers
- Assist with the organization and management of school events

**SKILLS REQUIRED**
- Excellent communicationskills
- Ability to work on owninitiative
- Excellent organisation and planning skills
- Ability to liaise confidently with all staff, parents and the widercommunity
- Personable, friendly, energetic

**EXPERIENCE REQUIRED**
- Computer literate - excellent skills in Office 365 and Word, PowerPoint andExcel.
- An understanding and appreciation for confidentiality andsafeguarding
- Previous experience in a school or educational role preferred but not essential

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