Site Administrator

**Site Administrator**

(Job Number: 00321)

**Outline of the role**

**(18 months Fixed Term Contract / 40 hours per week)**

Farrans Construction is excited to be recruiting for a Site Administrator to assist and support the Steppingley Care Home Project and wider business functions. The role is based in at our project office in Flitwick, Bedford

This role will see you splitting your time between completing the day-to-day site administration as well supporting the Community Business Partnering team.

**As a Site Administrator you will be responsible for**:

- Handle internal and external requests and correspondence from site team, subcontractors, company support functions and visitors
- Filing, archiving and retrieval of documents and conformance to data protection legislation
- Preparing schedules, preparing agendas, and taking meeting minutes as required
- Create and update records and databases
- Handling and processing of personnel time sheets, date records and databases for personnel
- Meeting room management and arranging appointments/meetings as requested
- Management of office space, equipment and furniture
- Control of stock level for stationary, PPE and other consumables
- Help to ensure compliance with health and safety regulations and best practice, with responsibility for fire marshal duties and employee workstation assessments
- Manage reception area and look after visitors
- Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
- Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project team, client, and suppliers
- Archive, retrieve and store documentation adhering to company standards and policies
- Check that all information complies with specified company formats, templates, and standards
- Assist with quality checks and audits of document databases, identifying and correcting any anomalies
- General document control activities such as photocopying, scanning, quality checking of metadata and documents
- Maintain accurate registers and actions lists
- Ensure team compliance with project document control and project document numbering procedures
- Act as focal point for all team document management matters
- Effectively communicate document management problem areas to the project team where necessary
- Provide practical help and first line training support to team members
- Assist with the coordination of document management across the whole project including policies, protocols, and practice

**What we can offer you**

Joining one the of leading construction and civil engineering contractors you will be provided with the opportunity to deliver on projects that play an important role in the everyday lives of people in the UK and Ireland.

Our employees are at the core of everything we do; with this in mind we have our own in-house Learning & Development division who can offer you bespoke career toolkits & pathways.

In addition to a competitive base salary, we can also offer a wide range of benefits, some of the key ones being:

- Contributory pensions plan up to 6%
- Discretionary annual bonus
- Health Shield enrolment after 3 months service
- 34 days annual leave (inclusive of bank holidays)

**Your required Skills and Experience**
- Proven experience in a similar administration role
- Excellent diary and time management skills
- Strong attention to details, meticulous planning and organisational skills
- High level of confidentiality and discretion
- Self-motivated and used to working in a fast-paced environment
- Competent user of the complete Microsoft Office Suite
- Strong interpersonal skills
- Knowledge, interest, or experience of the construction industry

**Diversity & Inclusion**

We believe there is power in being different. Every day, our people express their unique voices and draw from their rich experiences to bring fresh ideas to our company. There is no question that an inclusive and diverse workforce drives innovation, and it also makes us stronger as a team.

Therefore, we are committed to fostering inclusion and diversity in the workplace; one that welcomes people from all backgrounds. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity. We are committed to ensuring that our recruitment and selection process is inclusive and accessible.

**About Farrans**

We have been in operation for over 80 years. With over 45 active site locations and offices in Belfast, Monaghan, Woking, Cambridge, Leeds, and Edinburgh. Working on projects with a value of £5m - £300m across both construction and civils markets.

We are part of the CRH Group, with sister companies such as Tarmac and Northstone Materials under the same group. We