Pa to Managing Director

2 weeks ago

Wimbledon, United Kingdom Prize Placements Full time

This is a permanent part-time position paying £30k for 3 days per week.

**MINUTE TAKING ESSENTIAL**

Main Job Purpose:

- To provide comprehensive and highly confidential executive office and business support to the MD and Executive Officers
- To be responsible for the co-ordination of meetings, including drafting agenda’s, collating and proof-reading reports, preparing presentations and taking minutes
- To manage the provision and dissemination of highly confidential and sensitive information as required
- To manage complex diary and travel arrangements.
- To be responsible for managing correspondence and documentation.
- Work closely with the Board Secretary and provide cover when required
- To provide effective communications and relationships with internal and external contacts, ensuring that messages are received and distributed from/to relevant parties in a timely manner.

**Duties**:

- To provide administrative support to the Senior Management meetings.
- To prioritise and draft correspondence and documentation including minutes agendas, project notes, presentations; manage diary and travel arrangements.
- To be able to multi-task and plan work for short, medium and long-term timescales.
- To provide secretarial support to a range of meetings. This will include preparing agendas, discussion papers, venues and diary management and will also include minute taking and action log monitoring.
- To attend other business meetings as required taking minutes and other administrative duties.
- To arrange events and workshops on behalf of the MD executive Team, including away-days, seminars and conferences.
- Running and collating reports which may include reports to the Board and senior management as required.
- To prioritise and organise day-to-day management of own workload, including planning and monitoring diaries to maximise time efficiently.
- To ensure meeting rooms are appropriately equipped and maintained before use.
- To ensure all appropriate archival and record systems are maintained.
- To undertake specific administrative duties required by the MD and Executive Team

Prize Placements is acting as an employment business for temporary positions and an employment agency for permanent positions.

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