Receptionist

1 week ago

Bristol, United Kingdom Pertemps Bristol Commercial Full time

Pertemps are recruiting for a receptionist to join a leading legal firm Central Bristol the main purpose of this Receptionist role is to support and assist the Office Manager in the delivery of a professional legal services to the members, staff, pupilsand clients. Benefits include: " £24K per annum full time " Hours - 40 hours per week - between 08:00 - 18:00 on a shift rotation basis - i.e., one month early one month late " 25 days holiday increasing every three years by 1 day to a maximum of 28 days " Permanent health Insurance " Private medical insurance " Death in Service insurance (4 times salary) " Stakeholder Pension - 5% employee and 3% employer Main Duties of the Receptionist: " Welcoming visitors, announcing the arrival of the visitor(s) to the appropriate barrister, clerk, or member of staff " Ensuring that the reception area is clean and tidy, periodicals are up to date and relevant " Answering, screening, and forwarding all calls while providing information as needed " Managing the conference suite including allocation of conference rooms, overseeing the set out of rooms, taking into account all visitor needs and requirements " Booking lunches for conferences as needed by the type and needs of barrister, and ordering refreshments as needed for reception/kitchen " Receiving and dealing with incoming courier packages and despatch as required " Oversee the contract taxi service, monitor, and log all bookings, keep accurate records of department and personal journeys. Cross check invoices with log " Oversee the contract courier services, monitor, and log all bookings, keep accurate records of all journeys, and charge back person/ departments " Oversee the ordering of conference lunches with our suppliers. Ensuring accurate records are kept and maintained. Cross check invoices ready for charge back " Arranging accommodation as required for barristers when out of town " Ensuring that Chambers PCs in conference rooms are updated and functional " Arranging and managing video and telephone conferencing using in-house equipment and clients directly. Overseeing the use of the interactive screen and providing assistance where required " Monitor and track bookings for the use of the car parking spaces. Ensuring that security is aware of all visitors and any changes to arrangements. Keeping financial report for charge back " Dealing with any contractors on site, with the Administrative Assistant " Opening and distributing incoming mail within Chambers policy guidelines The ideal Receptionist will be: " Proactive, positive, and flexible, willing to collaborate with colleagues to achieve results and assist others during busy periods " Well-presented and articulate with an excellent telephone manner and communication, both written and verbal " Able to multi-task with strong organisational skills and attention to detail " Punctual, reliable, flexible self-motivated and diplomatic, and a support to the whole team " Able to always maintain a diplomatic and tactful approach " Good knowledge of Microsoft Office is essential, and Sage Line Accounts is desirable If you are interested in this Receptionist role, please click apply

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