Secretary to Stoma Care Nursing Team

5 days ago

Harrogate, United Kingdom Harrogate and District NHS Foundation Trust Full time

This is an exciting opportunity to work as a Stoma Care Nursing Team secretary on a fixed term/ secondment basis.

The post is 15 hours per week working across Monday to Friday.

The Stoma Care nursing team offer advice, information and support to patients who have a stoma and their families both within the hospital and community settings.

The secretary will be a valued member of the team and provide administrative support to the nursing team and act as a point of contact for patients, health care professionals and other external agencies.

To provide comprehensive, professional and confidential administrative support to the stoma care Nursing team to enable them to undertake their clinical role.

To be a point of contact for all administrative issues relating to the patients pathway of care.

To organise meetings, diary appointments, audio typing and word-processing various documents.

The post holder will have a professional approach, which is responsive to the needs of patients and their families.

To communicate professionally with colleagues within the organisation and external partner agencies.

This is a busy service that provides support for patients and their families within the hospital and community setting. You will be a valued member of a small team currently made up of three stoma care nurse specialists.

Harrogate and District Foundation trust is busy district General hospital which values it's staff and has kindness, team work, integrity and equality as its focus.
- Preparing all correspondence and documentation, typing and formatting of documents in line with Trust policy, to include Board reports, minutes, letters, spreadsheets, information posters and power-point presentations and all general related typing
- Distributing incoming post, assessing priority and dealing with matters as appropriate and initiating responses to correspondence
- Diary management and coordination to include the booking of appointments, arranging meetings, liaising with people at all levels both within the organisation and externally
- Maintenance of appropriate electronic and paper records and filing systems for all aspects of work
- Maintain a ‘bring forward’ system for the department, ensuring that all papers are available when required and that actions are taken in accordance with set timescales
- Maintain annual leave and sickness records for the Stoma team using the appropriate software
- Process expense claim forms for the department as necessary
- Monitor office stock levels and submit requisitions for stationery and general office supplies as necessary.
- Monitor and maintain ostomy stock levels.
- Support team in education events and any preparation required.
- Collate stoma data monthly for team leader

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