Retransmissions Administrator

Overview:
**Do you have good administrative skills and team working skills, with an interest in records and archives? If so, we would love to hear from you**.

This post will offer a good grounding in working with historical records.

National Records of Scotland (NRS) is the Scottish nation's record keeper and official source of demographic statistics - information about population, households, migration, vital events, life expectancy and electoral statistics and maintains the nation’s records archive as one of Scotland’s five National Collections.

We are looking for a Retransmissions Administrator to join our busy Government Records Team at NRS. Based within the Archive Depositor Liaison branch, we are responsible for selecting, cataloguing and making available the historical records of the Scottish Government, Scotland’s national public authorities and public inquiries. With around 150 organisations who deposit their historical records with us, the breadth of Scotland’s public life is represented within our holdings.

This role will provide a fascinating insight into Scotland’s public sector and assist in NRS’ organisational mission to
_ Preserve the Past, Record the Present and Inform the Future_.

Based within the Government Records Team, you will be working with a friendly team of five archivists and two government records administrators, under the Head of Government Records.

As Retransmissions Administrator, you will work to oversee the day to day running of our retransmissions service, where records are temporarily returned to the depositor, as well as support and deliver a range of administrative and archive-related activities.

**Responsibilities**:
**The key duties include a variety of the following**:

- Oversee the day to day running of the retransmissions and digital retransmissions service including monitoring requests, responding to clients, liaising with colleagues, ordering and preparing records for retransmission or digitisation, maintaining accurate paper and electronic audit trails of outgoing and incoming records, and preparing regular statistics for internal and external stakeholders.
- Oversee the Government Records mailbox, logging and assigning requests with the use of Excel.
- Undertake cataloguing of Government Records’ unlisted records backlog to improve access to NRS collections.
- Assist in the invigilation of records being consulted by depositors and researchers.
- Carry out searches of records in paper and microfilm format to assist with requests from depositors.

**Competencies**

Communications and Engagement

Customer Service

Self-Awareness

Information Management

Essential Criteria & Qualifications:
1. Good oral and written communication skills with experience of building constructive relationships with internal and external stakeholders, and of sharing knowledge and information with others who have varying levels of technical understanding.

2. Proven track record of working effectively as part of a team, identifying and raising issues with senior team members where necessary and working flexibly across the team where required.

3. Good planning and organisational skills with the ability to quickly adapt to changing circumstances and expectations and manage competing priorities.

4. Good knowledge of using Microsoft 365 software in your work and accurate data entry skills.

**Qualifications**

No specific qualifications required for this post.

**Location**

The post will offer some flexibility between office based and remote working depending on individual and business needs. It will be mainly based at NRS’ largest archive repository at Thomas Thomson House, Edinburgh.

**Provisional Interview Dates**

To be confirmed.

**Information Regarding Interviews**

To help ensure you have a positive interview experience, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview as well as a personal device of choice with an account registered to Microsoft Teams by which you can undertake the interview/assessment if selected. We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds to undertake the interview. This will then ensure that there are no issues incurred during a virtual interview.

**Additional Information**

For further information on this vacancy please download and review the “Person Specification” which you will find below.

Person Specification Band A

It’s not essential to be in similar role right now as long as you can evidence how you meet the essential criteria.

To learn more about this opportunity, please contact

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