Admin Assistant

Are you a meticulous and highly organised individual with a passion for providing exceptional administrative support? Do you thrive in a fast-paced environment and possess a keen eye for detail? If so, we have an exciting opportunity for you to join our dynamic property management team as an Admin Assistant

**Company Overview**: We take pride in managing and maintaining an extensive portfolio of properties. From residential properties to commercial spaces, we are committed to delivering outstanding property management services to our clients and tenants. As we continue to grow, we are seeking an Admin Assistant to play a vital role in ensuring our operations run smoothly.

**Position: Admin Assistant - Property Management**

**Responsibilities**: As an Admin Assistant, your organisational skills will be crucial in supporting our property management team. Your primary responsibilities will include:
**Document Management**: Efficiently manage and organize property documents, contracts, leases, and other paperwork, ensuring they are up-to-date and easily accessible.

**Tenant Communication**: Point of contact for tenants, responding to inquiries, addressing concerns, and providing excellent customer service.

**Appointment Scheduling**: Coordinate property viewings, inspections, and meetings with prospective and current tenants, maintenance personnel, and property owners.

**Data Entry and Reporting**: Accurately input data into our property management software, maintaining up-to-date records, and generating regular reports as required.

**Rent Collection Support**: Assist in rent collection efforts, tracking payments, and liaising with tenants to ensure prompt and accurate remittances.

**Property Maintenance Coordination**: Collaborate with maintenance teams to schedule repairs, follow up on work orders, and ensure timely completion of tasks.

**Vendor Liaison**: Communicate with contractors and service providers, obtaining quotes, and ensuring compliance with our company's standards.

**Financial Assistance**: Support the accounting department by processing invoices, receipts, and expense reports.

**Requirements**:

- Experience as an administrative assistant or in a similar role.
- Exceptional organizational and time management skills.
- Strong attention to detail and ability to multitask effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office and general computer literacy.
- Prior experience in the property management industry is a plus.

**Qualities We Value**:

- Reliability: You are punctual and dependable, consistently meeting deadlines and completing tasks accurately.
- Adaptability: You thrive in a dynamic environment and can easily adjust to changing priorities.
- Team Player: You collaborate effectively with colleagues to achieve shared goals.
- Initiative: You are proactive and eager to take on new challenges without constant supervision.

**How to Apply**: If you believe you have the organisational ability and administrative skills to excel in this role, we encourage you to apply. Please submit your CV.

**Join us in making a difference in property management** We value our employees' contributions and are dedicated to fostering a positive and inclusive work environment. We offer competitive compensation and benefits packages, along with opportunities for career growth and development.
- Note: The job responsibilities and requirements mentioned above are a general outline and not exhaustive. Additional duties may be assigned as needed to support our property management operations._

**Job Type**: Part-time
Part-time hours: 20-30 per week

**Salary**: £11.00-£12.50 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Cardiff: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person