Personal Assistant to Director

2 days ago

Poole, United Kingdom Moorside Precision Ltd Full time

You will work with our senior staff members, supporting them with business and personal administrative tasks, organising their schedule, travel, working on business projects and maintaining daily itineraries whilst maintaining confidentiality at all times.

What you will be responsible for:
1. Acting as the first point of contact, dealing with correspondence and phone calls

2. Effective management of the electronic diary, assessing the priority of appointments and reallocation as necessary.

3. Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and follow them up.

4. Receiving and dealing with telephone calls professionally, redirecting or taking messages and using initiative to deal with queries.

5. Organising and maintaining effective filing systems

6. Acting as a key liaison between senior managers and other key parties, setting up meetings as appropriate and maintaining good communications.

7. Making travel arrangements and booking accommodation as and when required.

8. Processing claims for expenses

9. Providing high quality and professional office hospitality to visitors

10. Organising personal commitments including travel and assisting with some personal errands from time to time

11. Working on projects on an ad hoc basis

12. Any other duties as may reasonably be required.

What we are looking for:
1. Ability to organise and plan

2. Prior experience as a Personal Assistant would be advantageous

3. Experience in electronic diary management

4. Exceptional interpersonal and communication skills, including the ability to ensure effective communication both internal and external.

5. Ability to work under pressure and to tight deadlines

6. A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes.

7. Flexibility (there may be out of hours work depending on CEO's diary or project)

8. Excellent attention to detail

9. Ability to work on own initiative

10. Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.

11. Excellent IT skills including working knowledge of word processing, spreadsheets, preferably Microsoft Office Word and Excel, PowerPoint

Job share considered

Pay: From £25,000.00 per year

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 27/12/2024
Expected start date: 05/01/2025

  • Personal Assistant to Service Director/ Deputy

    6 days ago

    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    We are seeking an experienced and highly organised Personal Assistant to provide administrative, secretarial and PA support to the Service Director / Deputy Chief Operating Officer and the senior team for community services. You will be responsible for leading and coordinating a small administration team to ensure a proficient, effective and confidential...

  • Personal Assistant

    4 days ago

    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    An exciting opportunity has arisen to undertake Personal Assistant (PA) duties to the Service Director (and Deputy) for Children Young People & Families, Mental Health and Learning Disabilities. To take overall responsibility for the provision of comprehensive and efficient administrative and secretarial support to both Service Directors and the wider...

  • Personal Assistant to Director

    2 days ago

    Poole, United Kingdom Independent Safety Evaluation Ltd Full time

    Independent Safety Evaluation (ISE) delivers statutory lift examinations to the residential and commercial property management sectors to comply with the Lifting Operations and Lifting Equipment Regulations (LOLER) 1998. As leading lift examination surveyors, we are dedicated to ensuring that lifts within residential and commercial settings are legally...

  • Personal Assistant

    2 weeks ago

    Poole, United Kingdom Office Angels Full time

    Personal Assistant to CEO, MD & Finance Director Location: PooleHours: Mon-Fri, 08:30-17:00Salary: £35,000 - £40,000 We are looking for an experienced Personal Assistant to provide high‑level support to our CEO, Managing Director, and Finance Director. This is a key role ensuring the smooth running of the Executive Team through diary management, meeting...

  • Personal Assistant

    7 days ago

    Poole, United Kingdom Mploy Staffing Solutions Full time

    Are you a _Personal Assistant _or _Executive Assistant _looking for your next opportunity? Are you working as an _Administrator _and looking to make a career change? Fancy working closely with a Director of a close-knit family ranbusiness with over 100 years’ experience? Does a competitive salary with a Monday to Friday work pattern appeal? Great! We would...

  • Executive Assistant to C-Suite

    2 weeks ago

    Poole, United Kingdom Office Angels Full time

    A leading employment agency in Poole is seeking a Personal Assistant to provide high-level support to their CEO, Managing Director, and Finance Director. The role involves managing diaries, preparing meeting documentation, and handling HR administrative tasks. Ideal candidates will have proven PA experience, strong communication skills, and proficiency in...

  • Cwe Personal Assistant

    4 days ago

    Poole, United Kingdom Merlin Entertainments Group Full time

    **CWE Personal Assistant (C**onservation**, Welfare and Engagement)** Link House, 25 West Street Poole, DORSET, BH15 1LD United Kingdom The Conservation, Welfare, and Engagement (CWE) division at Merlin Entertainments is dedicated to promoting conservation, animal welfare, and engagement. CWE develops and manages initiatives for wildlife conservation,...

  • Funeral Director

    1 week ago

    Poole, United Kingdom Mploy Staffing Solutions Full time

    Are you an experienced Funeral Director looking for your next opportunity? Looking to be a highly valued centrepiece of our client’s business, a close-knit family firm with over 100 years’ experience in supporting bereaving families? Excellent salary &a fully paid workplace pension scheme appeal? Great, we want to hear from you! MPLOY is looking for a...

  • Personal Assistant

    2 weeks ago

    Poole, United Kingdom C Compton Ltd Full time

    Enthusiastic person required to assist in busy office. Duties will include - creating online adverts (taking pictures and writing the descriptions) for the sale of vehicles and a substantial number of small items, such as parts etc - dealing with resultant telephone calls - packing and despatch of items sold - organising MOT’s and taxing vehicles, together...

  • Director of Procurement

    4 weeks ago

    Poole, United Kingdom Talent Drive | B Corp Full time

    Procurement Director | Poole, Dorset | Technology brand £90,000- £100,000 +car allowance + bonus + additional benefitsA unique opportunity has arisen for a growing distribution company in Poole Dorset that is going through an exciting growth and as a result are looking to hire a new Procurement Director. This role will take full end to end ownership of all...