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Hmp Highpoint: Business Administrator

2 weeks ago

Newmarket, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 212356**Salary**:

- £19,781 - £21,963**Grade**:

- Administrative Officer- HMPPS Band 3**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time, Part-time**Number of posts**:

- 8**Contents**:
Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based HMP Highpoint, CB8 9YGAbout the job

**Summary**:

- Please refer to Job Description**Job description**:

- Overview
- Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
- The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.
- This is a non operational role which may involve contact with prisoners depending on their area of work.
- This role has no line management responsibilities.
- Characteristics
- Typical tasks associated with this Group Profile include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate relevant information relating to Service Delivery Indicators (SDI's)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job Descriptions relating to this Group Profile
- The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.- Business Administrator : Activity Hub
- Business Administrator : Business Hub
- Business Administrator : Equality
- Business Administrator : Estates
- Business Administrator : Management Coordinator
- Business Administrator : Offender Management Hub
- Business Administrator : People Hub
- Business Administrator : Programmes
- Business Administrator : Psychology
- Business Administrator : Safe Decent and Secure
- Business Administrator : Safer Custody
- Business Administrator : Security Intelligence Collator
- Business Administrator : Substance Misuse and Drug Strategy
- Business Administrator : Healthcare
- Business Administrator : Observation, Categorisation and Allocation (OCA)
- Business Administrator : Establishment Television Systems
- Business Administrator: Mobilisation, Transition and Transformation Administration Support
- Business Administrator: Regional Admin support Wales
- Business Administrator: Regional Estates Team
- Business Administrator: Safe Decent and Secure Benchmark
- Business Administrator: Equality Benchmark
- Business Administrator: Safer Custody Benchmark
- Business Administrator: Resettlement Worker Benchmark
- Business Administrator: OMU Benchmark
- Business Administrator: Regional Admin Support (North East)
- Business Administrator: Regime Development.

**Responsibilities**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A civil service pension
- Annual Leave
- Public Holidays
- Season Ticket AdvanceThings you need to know

**Security**:- People working with government assets must complete basic personnel security standard checks.**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours and Strengths.-
- Feedback will only be provided if you attend an interview or assessment.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on