Private Office Admin Support

1 day ago

London, United Kingdom Public Sector Resourcing Full time

**Private Office Admin Support - (**Inside IR35)**

**Contract Term: 7 Months - Possibility of extension**

**Contracting Authority: DEFRA**

**Location: Any UK DEFRA hub**

**In the Defra group, we deal with a vast range of issues that profoundly impact on people’s lives. We are responsible for England’s environment, our countryside and rural economy, the food and farming sectors and have lead responsibility for protection from a wide range of natural threats and hazards. We have developed a set of three strategic objectives covering our policy outcomes and corporate objectives. These objectives help us to deliver our ambitious vision to build our green and healthy future and provide a framework for all the important work we carry out.**

Our objectives are:

- To pass on to the next generation a natural environment protected and enhanced for the future.
- To lead the world in food, farming, and fisheries with a sustainable model of food production.
- To be an outstanding organisation focused on making a difference, with world class delivery capability.

**As a **Private Office Admin Support** your main responsibilities would be**:

- Liaise with relevant teams on specific financial issues. Establish existing outstanding requirements and works required and plan work to meet those deadlines. Establish dependencies with projects and work on cash and banking transitions. Document changes and new procedures for future use and provide financial support across the projects.
- Role Support the Staff Engagement Officer with all aspects of admin work associated with delivering the Engagement Strategy. Work with the Director’s private office to organise regular directorate wide meetings, including regular bird table meetings and quarterly all staff forums.
- Working with the senior leadership team and other groups across the Directorate to coordinate the agenda and speakers for these meetings. Assist with the admin for the Reward and Recognition Group and the People Group Support with delivery of corporate communications with through online channels.

**You’ll have relevant experience in**:

- Diary management.
- Support the team to balance a range of senior partner meetings, advising on urgent requests and suggesting delegation of meetings when necessary.
- Communication with Senior Leaders.
- Arrange meetings and requests from internal and external partners.
- Self starter and Enthusiastic.
- Checking availability of attendees; booking rooms; providing conference call details; issuing appointments; rescheduling if necessary; arranging deputies and ordering refreshments and collecting visitors if needed.
- Run agendas, taking notes.
- Assisting in staff engagements.
- Prepare meeting papers, obtaining background papers, briefing notes, etc and liaising with meeting organisers or others to ensure the Deputy Director has everything they require.
- Attend, Minute, and record Actions and Decisions for meetings.
- Booking travel arrangements for the Deputy Directors, and occasionally the wider team when necessary.

**Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let me know.**
- Please be aware that this role can only be worked within the UK and not Overseas._

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