Business Support Associate

5 days ago

Belfast, United Kingdom Digital Catapult Full time

Programme Delivery
- Permanent
- Belfast

What We’re Looking For
- Strong and highly professional office administration and business support skills with EA/ PA experience, ideally from a fast pace, high growth environment
- Excellent verbal and written communication skills
- A confident, driven and motivated individual
- Ability to multitask, deal with last minute changes and be proactive about taking on additional tasks whilst maintaining confidentiality, tact and discretion
- Analytical and problem-solving skills
- Strong team player with the ability to also work independently / autonomously
- Approachable and collaborative in outlook - with colleagues and external business stakeholders (commercial businesses, academia, local government). A positive influence across the Digital Catapult organisation
- A good eye for detail to make suggestions for improvements and overall look/feel of the office space
- Experience in handling H&S issues is desirable. A qualification in H&S and First Aid would be highly advantageous, but is not necessary as training will be provided.

What You’ll Do
- PA/ EA Support to the MD for Northern Ireland including diary management, expense reporting, travel booking and general administration
- Business & Office Support - support the delivery of a professionally managed and fully operational office environment
- Ensuring the smooth functioning of the office and that it is maintained in a professional and tidy condition and that guests are welcomed
- Ensuring meeting rooms, stationery supplies and printers etc are well-maintained and stocked
- Making sure the AV in meetings rooms is functioning and escalating any issues / faults to the relevant teams
- Assisting the different functions with general administration, events organisation and support, supplier contact, raising POs and ad hoc administration
- Office Operations and Health and Safety - liaise with the London based Facilities Manager and the People Team to ensure office standards/practices comply with the company’s policies and local legislation at all times
- Office inspections to check policies and procedures are properly implemented
- Ensuring new staff and office visitors know how to operate within the office, where the emergency exits are located, who handles first aid, and that new team members undergo DSE workstation assessment
- Keeping up to date the DC information and health and safety documents for new starters
- Recording accidents and near misses are recorded in the Accident Book
- Ensuring any office security risks/ breaches are duly recorded and reported and escalated to the MD NI and COO.

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