L&d Team Administrator

**Learning & Development Team Administrator**
**Reporting to, and supporting the L&D Director**
**York or Lisbon with Hybrid working**

**The Role**

We have a vision. We want to offer world-class development and progression and for Hiscox to be a place to build a career. We are therefore looking for a passionate **Learning & Development Team Administrator** to come and join our Global L&D team.
You will be responsible for providing efficient administrative support to the L&D Director as well as supporting with wider L&D administrative coordination across the Global L&D team. Whilst the role will be part of a wider team, certain requirements of theposition will require independent working, therefore it's essential that you can work in both settings with ease.

**Key Responsibilities**:

- You'll provide high quality administrative support to the L&D Director and team on a day-to-day basis
- Support the management of busy diaries (Outlook) and training calendars
- You' will ensure that the L&D Director is well prepared and briefed for any upcoming meetings by collating necessary information and organise the input from relevant areas
- Compile and prepares reports, presentations and correspondence
- Manage databases and filing systems, specifically Sharepoint, OneNote and Microsoft Teams
- Trains team members on the databases and filing systems as required
- Implements and maintains procedures/administrative systems
- Manages Group-wide communication on behalf of the L&D Director and L&D Team
- Manages travel and accommodation arrangements including submitting expenses using our internal travel management tool
- Handles confidential information on a regular basis
- Helps embed the usage of MS OneNote, SharePoint, Teams and other digital collaboration tools in day-to-day executive and team's lives
- Proactively assists with management of deadlines, action points and required follow-ups

**What we would like you to bring;**
- Ideally, you'll have experience as an assistant to senior management or, strong admin skills in the HR arena.
- Advanced working knowledge of Microsoft Word, Excel, Outlook and PowerPoint ; SharePoint, OneNote and Teams
- Efficient, proactive, with a 'can-do' attitude
- Excellent attention to detail, organisation and co-ordination skills
- Demonstrable experience of working on confidential matters and the ability to be tactful and discreet
- Ability to supervise own workload and be self-motivated; able to plan ahead and make accurate judgement calls on prioritising work tasks
- Have a keen eye for innovation - coming up with new and better ways of doing things
- Adaptable, service minded and adept at problem-solving to support the team at different locations throughout the world

**Why Hiscox?**

Be part of an international leading specialist insurer and work with colleagues across multiple locations across the world. You can look forward to technically interesting assignments in a challenging and supportive environment

Hiscox offers an environment where you are encouraged to grow with the team and this is an exciting time to be joining this fast growing organisation. There will be plenty of opportunity for on the job career development within a supportive environment.

**Diversity & Hybrid working**
At Hiscox we care about our people. We hire the best people for the job and we're committed to diversity and creating a truly inclusive culture, which we believe drives success.?
We have also learned over the past 2 years that working life doesn't always have to be in the office, and now it is safe to do so we have introduced hybrid working to encourage a healthy work life balance. This hybrid working model is set by the team ratherthan the business to enable you to manage your own personal work-life balance. We see it as the best of both worlds; structure and sociability on one hand, and independence and flexibility on the other.