Accounts Assistant

1 week ago


Maidenhead, United Kingdom Taplow House Hotel Full time

Job Title : Accounts Assistant

Reporting to : Financial Controller

**Position Summary**

Accounts assistant must possess strong organisational skills & attention to detail. Assisting the Financial Controller in the day to day finance operations, the accounts assistant is primarily responsible for recording, collecting & analysing numerical data for use in maintaining accounting records. The accounts assistant is responsible for ensuring accounting policies & procedures are followed, as per the standard operating procedures for the hotel.

**Duties & Responsibilities**

**Revenue Reporting / Income Audit**
- Complete & distribute daily summary report
- Complete & distribute daily pick-up report
- Interrogate postings from PMS & POS systems & investigate any anomalies or discrepancies
- Archive daily paperwork received from Front Office & ensure documentation for all transactions is printed & filed in order

**Cashiering**
- Collect, count & record all cash received through Front Office each day
- Prepare petty cash issues & deduct cash from banking to replenish
- Prepare cash receipts for weekly bank deposits

**Cashflow Reporting**
- Update & balance cashflow daily (before 11am) & distribute

**Sales Ledger / Credit Control**
- Audit all daily sales ledger activity
- Ensure all additions to the ledger have relevant back-up & clients have credit with the hotel
- Send statements & invoices to clients & chase as necessary to collect sales ledger payments
- Assist in reconciling open accounts: guest ledger & event billing

**Purchase Ledger**
- Process purchase order requests as requested by HOD with authorisation from GM & FC
- Code & post all supplier invoices & collate all relevant backup: purchase orders, delivery notes, stock inventories etc
- Prepare all invoices ready for payment: HOD & GM approval on all items, check supplier statements reconcile to accounts package & supplier bank details are correct

**Payroll**
- Update time & attendance software daily
- Update payroll forecast/actual to monitor staffing levels daily
- Ensure weekly timesheets are approved by relevant HODs
- Update annual leave tracker

**Additional Tasks**
- Maintain office supplies & stationery stock & complete requisition when an order is needed
- Ad hoc tasks & reporting when assigned by the Financial Controller
- Previous accounts experience / hotel experience preferred

**Job Types**: Full-time, Part-time, Permanent

Pay: £28,000.00-£30,000.00 per year

**Benefits**:

- Canteen
- Company events
- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Tips

Ability to commute/relocate:

- Maidenhead: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (required)

Work Location: In person

Reference ID: Accounts Assistant



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