Legal Assistant

5 days ago

Wimborne, United Kingdom Ellis Jones Solicitors Full time

We currently have a vacancy for a Legal Assistant based out of our offices across Charminster, Ringwood, Wimborne, Swanage and Canford Cliffs.

Ellis Jones is a progressive and expanding legal practice with over 165 staff and 6 offices. You will be working within a dynamic and challenging environment with a fun and supportive culture, providing a high quality service to our clients. Our culture supports and encourages your career development with real opportunities to progress throughout the firm. If you think that you would fit into our culture, and values, please give us at least one example of how in a covering letter attaching your CV.

We offer a competitive salary. There is a big emphasis at the firm on rewarding staff and we are continually reviewing our staff benefits. These currently include: above average holiday (31 days inc. bank holidays), an option of a gym membership, extra pension contributions, extra holiday or a Healthcare Cashback Scheme as well as regular social events.

**Main Responsibilities**:

- To process administrative work with an aspiration to take on Paralegal work
- To provide audio typing as dictated by supervising fee-earner(s)
- To word process documents and materials
- Assist in communication with clients, taking telephone calls and accurately recording messages and providing assistance wherever possible
- Assist in the personal organisation of fee-earner(s) through the operation of a diary management system, including a bring forward system, key dates etcand filing papers etc
- Undertake admin duties associated with the position such as filing, photocopying etc
- Maintain an effective filing system for all client and other matters
- Provide such secretarial/administrative activities as may reasonably be required by the allocated fee-earner(s)
- Ensure the positive representation of the firm when dealing with clients and other outside agencies
- Provide cover for the department and the rest of the firm as and when required
- Any additional secretarial/administrative duties as may reasonably be required
- To undertake any training as directed in order to ensure that required skills remain in line with the Firms requirements
- Operate all procedures as laid down in the firm’s manual

**Knowledge, Experience and Skills required**:

- Secretarial experience in the relevant area(s) of law
- High standard of written and spoken English
- Fast and accurate Audio typing skills
- Word processing skills
- Ability to work effectively as part of a team as well as working on own initiative
- Good organisational and communication skills
- Adaptability and flexibility
**Objectives**
- Managing client interface (**measures** - client feedback and formal client complaints)
- Timely, accurate and attractive presentation of correspondence and documents (**measures** - client feedback and formal complaints, regular reviews of document appearance and content)
- Accurate filing and general administration (**measures **- audits and file reviews)
- Adopt conduct and procedures in accordance with the firm’s office manual (**measures **- file reviews, audit reports, feedback form other staff/partners, client feedback)

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