Pa - Richmond - £34k (Plus London Weight £1.9k)
2 weeks ago
Experienced, talented and highly organised PA to the Chief Executive / Office Manager required for hybrid combination of home based working.
35 hours per week Monday to Friday, 9am to 5pm.
**Salary**: Circa £34,000pa plus London Weight £1860.00pa
Support to CEO
- Making travel arrangements and preparation of expense claims for the Chief Executive
- Drafting of correspondence
- Arranging meetings and events
Governance / Support to Board
- Provide secretarial support to Board, Council and sub committees including production of agenda, collation of papers and minute taking
- Support Chair of Board with correspondence and meeting arrangements
- Ensure maintenance of Company Members database, including correct rotation of elections
- Administer elections and the Annual General Meeting
- Work with the Company Secretary to ensure governance procedures are followed
Office Management
- Ensure Central Office is well maintained, including liaison with cleaners, and other services
- Manage stationery and other supplies
- Ordering and the distribution of office equipment including mobile phones and laptops
PERSON SPECIFICATION
- Administrative or PA experience (minimum 4 years’ experience)
- Experience of providing secretarial support to a Board including formal minute taking
- Experience of maintaining good relationships with demanding customers/clients/stakeholders
- Experience of office management for a small office (minimum 2 years’ experience)
**Skills**:
- Good interpersonal and verbal skills, with the ability to deal with demanding stakeholders
- Demonstrable levels verbal and written English
- Accuracy and an eye for detail
- Highly organised
- Proficiency in full range of Microsoft products including Word, Excel, Teams etc
- Ability to record essential decisions from meetings as appropriate
- Ability to prioritise work in a demanding environment
- Ability to proof read document accurately
Personal attributes
- A can do and motivated attitude to work
- Ability to work independently as well as part of a team
- Ability to function well in an environment where sensitive issues are constantly under discussion
- An excellent communicator
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