Exams Officer

**Vision Business Support Services is a subsidiary company of West Nottinghamshire College.**

**Exams Officer**
**18.5 hours per week, term-time only working over 36 weeks per year**
**Ref: VBSS22.19**
**1. The Appointment**

In the role of Exams Officer you will be required to demonstrate a high level of initiative and autonomy as

part of the Exams Officers Team. The primary focus of the role is on providing a professional and customer
- focused service to other College departments and external parties. The main body of your responsibility

will be in managing examination events and associated activities and the logging of achievements. Part of

the role involves extracting and analysing data held in the College’s learner records system which may be

used to support management decisions.

It is imperative that you possess good interpersonal and communication skills and be confident in dealing

with people at all levels. You will demonstrate the ability to work to tight deadlines with high levels of

accuracy.

The role will require you to embed the college’s values; **Respect, Integrity, Collaboration, High**Expectations, Responsibility.**
**2. The Post**

**2.1 Main Duties and Responsibilities**

a) To plan and manage examination events including;
Engaging the services of and supervising invigilators

Organising venues and their set-ups

Maintaining examination paper security

Notifying learners about examination related events

Helping invigilators start the examinations

Ensuring that access arrangements are in place where relevant

Co-ordinating solutions to issues that arise during the events

b) To represent the College, own and manage the relationship with nominated Awarding Bodies.

c) To keep up to date with and advise Schools of Learning of Awarding Bodies’ registration and

certification requirements.

d) To co-ordinate individual examination submissions by agreed deadlines.

e) To co-ordinate the receipt and dispatch of examination papers.

f) To validate and reconcile invoices for examination entry and registration fees.

g) To liaise with staff and learners regarding learning and qualification aim records.

h) To maintain all necessary documentation, files and records.

i) To enter data into and extract data from, the College information systems accurately and efficiently.

j) To maintain the strictest confidentiality, security of information and discretion at all times.

**2.2 Other Responsibilities**
a) To uphold and promote College policies and procedures, promoting those specifically applicable to

this area of work, including the Equality & Diversity and Health & Safety policies and procedures and

attend training as requested.

b) To comply with the College’s own safeguarding policy and practices and attend training as requested.

c) To keep up to date, so far as necessary for the efficient executing of the job, with new legislation,

procedures and techniques and attend relevant mandatory training.

d) To be conversant with and participate in activities and developments at College, regional and

national level which are relevant to the post.

e) To present and promote an appropriate public image in representing the college.

f) To undertake any other duties as may reasonably be required commensurate with the post.

**3. Skills, Qualities & Knowledge**

Qualifications:
Maths to at least level 2 (or willing to work towards)

English to at least level 2 (or willing to work towards)

IT qualification

Experience

Data input and extraction from databases

Work in a busy office environment

Co-ordinating 3rd parties

Skills /Knowledge

Demonstrate suitability to work with children and

vulnerable adults including knowledge/understanding of

safeguarding and DBS compliance

Listening and questioning skills

Ability to meet deadlines

Excellent communication and interpersonal skills

Ability to build positive relationships

Accuracy and attention to detail

Good analytical skills

Good literacy skills

Good Keyboard skills

Qualities/Approach linked to college values

A positive and proactive approach to working as part of a team

A helpful and adaptable disposition

Excellent communication skills

Demonstrate a positive approach to equality and diversity

and customer service

Demonstrate an ability to take responsibility for own and

others Health and Safety at work

Demonstrate a commitment to safeguarding and promoting

student welfare

Excellent communication skills

Flexible and professional approach

Ability to work as part of a team to achieve common

objectives

Demonstrate that you take responsibility and ownership, e.g.

meeting deadlines, sharing practice, following organisational

procedures, challenge processes that don’t work for

customers.

**4. Position within the College**

The post-holder will be part of the Quality and Standards Team and will report directly to the Team Leader:
Examinations.

**5. Terms & Conditions**

a) The post is offered on a Vision Busines