HR & Payroll Administrator

**Job Ref**:CON1150

**Branch**:The Coniston Hotel Country Estate Spa

**Location**:The Coniston Hotel Country Estate Spa, Skipton

**Salary/Benefits**:Up to £28000 plus tips (DOE)

**Contract type**:Permanent

**Hours**:Full Time

**Shift pattern**:Monday - Friday

**Hours per week**:40

**Posted date**:22/05/2025

**Closing date**:24/06/2025
- All applicants must be able to provide evidence of their Right to Work in the UK._

**Employee Benefits - What we offer you**

We value the commitment and loyalty of our colleagues and are delighted to offer a range of benefits to show our ongoing appreciation, benefits include:

- **Meals on Duty**: Enjoy complimentary meals during your shifts.
- **30-Minute Paid Break**: Take a paid break to recharge during your shift.
- **28 days Annual Leave (Pro-Rata) - Days Increasing with Service**: We value loyalty and celebrate long service by increasing annual leave days over time.
- **Birthday Day Off**:

- A day to use in your Birthday Month for you to take the time to celebrate
- **Discounted Membership Fees at Nádarra Spa**: Access discounted membership fees at Nádarra Spa after completing the 6-month probation period.
- **Access to Hospitality Rewards**: Explore a range of health and wellbeing benefits, as well as discounts on everyday goods and services through our online platform, Hospitality Rewards. Make your leisure time more accessible and affordable. Available after completing the 6-month probation period.
- **NEST Pension Scheme**: All eligible employees can participate in the NEST Pension Scheme with the option to opt out.
- **Free Hospitality Action Employee Assistant Programme**: Access specialist support services through the Employee Assistant Programme provided by Hospitality Action, free of charge.
- **Gratuities and Service Charges Paid Monthly**: Receive gratuities and service charges as part of your monthly pay.
- **Regular Rewards and Recognition**: Be recognised for your hard work with monthly, annual, and long service awards.
- **Employee Discount and Staff Offers**: Enjoy discounts and special offers exclusive to staff members.
- **Uniform Provided for Guest-Facing Roles**: Receive a uniform tailored for guest-facing positions.
- **Free On-Site Parking**: Conveniently park your vehicle on-site at no cost.

**Contract and Salary**
- 40 hours per week Monday to Friday
- £25,000 - £28,000 per annum plus tips (DOE)

**Overview of role**

We are seeking a highly organised and proactive HR Payroll Administrator to support the smooth running of our people operations at The Coniston Hotel. This is a hands-on, administration-focused role requiring excellent attention to detail, strong systems knowledge, and the ability to drive tasks through to completion.

Reporting to: General Manager

**Main responsibilities**

HR Payroll Administration
- Be the administrator for our Time and attendance software, RotaReady, assisting Managers and Head of Departments to use the system.
- Monitor rota preparation and sign off, helping to ensure that all rotas are visible and signed off in advance of key milestones including monthly payroll run.
- Liaise with the Finance team to ensure the payroll information from Rotaready is complete, accurate and timely.
- Work with finance to ensure that staff adjustments and additional payments such as gratuities and accommodation rental are processed correctly
- Work with the finance team in managing the company pension scheme.
- Support payroll reporting processes including monthly checks and updates to staff data.
- Ensure that employee records and documentation are up to date within our HR software solutions.

Training Compliance
- Act as administrator for CPL Online, ensuring team training records are up to date and compliant with role requirements.
- Arrange external training with consultants and suppliers in collaboration with department managers.
- Provide reports and statistics to HODs and Managers on training compliance and backlogs, highlighting areas requiring attention.

Recruitment Onboarding
- Manage the administration of Recruit Genie, ensuring recruitment processes are followed, advertisements are prepared and launched, and documentation is complete and compliant.
- Liaise with our marketing team to ensure that vacancies are pushed out on our Social channels
- Support onboarding processes including offer letters, contract preparation, and document checks through RecuitGenie. This includes ensuring that references are received for all employees.
- Maintain the new starter and leaver processes within RecuitGenie and Rotaready, ensuring accurate records and coordination with payroll.

Reporting Systems
- Generate regular reports on key people metrics including training status, absence, and onboarding progress.
- Assist Managers and Department Heads to monitor and system use across all departments to ensure compliance and efficiency.
- Support managers with access to relevant tools and information, providing guidance wher