Events, Faculty Planning Associate

**Description**:
**We're looking for a self-starter to join the team on a permanent basis as an Events Coordinator (internally known as Events, Faculty and Planning Associate).**

You'll be responsible for supporting the Events, Planning and Faculty teams by scheduling and allocating facilitators to events. You'll also support with the planning and delivery of both face-to-face and online events which range from short training sessions of 15 people to large 5 day conferences for hundreds of delegates, sometimes including high profile external visitors.

This is an exciting opportunity if you'd like to kick-start a career in events or if you are already on a events career pathway.

**Who are Ambition Institute?**

A great teacher changes the future every day. Especially for children who have had a tough start in life, a teacher can be the critical factor in their success.

At Ambition Institute we help schools tackling educational disadvantage to keep getting better and help their teachers and school leaders to become more expert over time.

That’s how we’ll make sure every child gets a great education and the best possible start in life.
- **We train** teachers and leaders at all levels to get better at the things that make the biggest difference: what you teach, how you teach it, and how you create the conditions for schools to thrive.
- **We share** what works. Everyone can benefit from evidence of how great teaching and leadership can improve schools and change lives, so we connect people to the latest research and best practice.
- **We champion** every teacher and school leader’s potential to develop, as the driving force for sustainable school improvement.

**We would like you to**:

- Support the running of high-quality events, online or face-to-face, that create a consistently great experience for all involved and drive forward our mission.
- Plan and deliver smaller events independently to a brief, and work as a team to plan and deliver larger and more complex events.
- Support the Events, Faculty Planning leadership team with meetings and other events as required.
- Handle event logistics such as: booking and arranging venues, catering, printing for face-to-face events, posting resources for events, logístical set up for online delivery, ensuring individual participant and facilitator requirements are met.
- Perform administrative tasks including management of shared inboxes, raising purchase orders and processing invoices.
- Collate and analyse event feedback data as required to ensure our events continually improve.
- Attend and lead events, online or face-to-face, deliver event support which would include use of technology where necessary and live troubleshooting.
- Track attendance and maintain up to date records of attendance on centralised systems.
- Work with Programmes Teams to ensure that participants receive clear, accurate and timely messaging about events.

Working in a hybrid way, you’ll be attached to either our **Birmingham, London or Manchester**office and will report to Events Senior Associate. In line with our current ways of working, you’ll be expected to be in the office at least 1 day a month, in addition to team days and this may be reviewed by Ambition.

**Skills, Knowledge and Experience**:
**Essential**
- Ability to use your own initiative to respond positively to change and/ or to challenging situations with a desire to seek solutions and make improvements.
- A self-starter at events - using your initiative to spot things that need doing or changing and going and doing them - for the benefit of the event as a whole
- Excellent communication skills, able to share your findings to a range of internal and external stakeholders, tailoring and using different approaches relevant to different stakeholders.
- Ability to manage own workload, using project management experience where appropriate
- Ability to liaise successfully within and across departments, working in a ‘matrix’ style team
- Proven experience of working in a team and independently, seeking and offering peer support where appropriate.

**Desirable**
- Previous experience or qualifications in event planning and delivery, from small to large, multi-faceted events
- Experience in using a range of different software such as the Microsoft suite, Salesforce and Zoom.

**What’s in it for you.?**:

- Competitive annual salary
- Professional development for all staff
- 25 days’ annual leave, plus bank holidays and 'winter shut down’ at the end of December/beginning of January
- Employer pension contribution of 11%
- Agile, hybrid working culture, so you can manage when and where you work
- Staff affinity networks that help keep equality, diversity and inclusion at the heart of our work
- Blind recruitment process to ensure equality and fairness in our hiring
- Enhanced maternity pay after a year’s service
- Shared parental leave package
- Access to free, confidential 24/7 wellbeing and support line
- Comfortable and collabo