Temporary Business Support Administrator

1 week ago

Barnsley, United Kingdom Hargreaves Industrial Services Full time

**CONTRACT TYPE: TEMPORARY (MATERNITY COVER)**

**HOURS OF WORK: PART TIME 20 HOURS**

**SALARY: £12,500 PER ANUM**

**CLOSING DATE: 31.12.22**

A vacancy has arisen for a Part Time Business Support Administrator, to join our team at our Barnsley head office temporarily to cover a period of maternity leave.

The role exists to undertake general administration duties as laid out below and support all departments with a range of admin support tasks, as well as administration for framework agreements.

The role-holder will need to communicate directly with staff, customers and suppliers; this requires a professional manner to ensure that the business maintains the key relationships with all stakeholders

**_ The role briefly encompasses the following duties: - _**
- Answering all incoming telephone calls via the switchboard
- Dealing with incoming and outgoing post, including post office delivery
- Purchasing system tasks e.g., raising purchase orders
- Taking minutes of meetings
- Maintaining training records when requested
- Managing hotel bookings and maintaining a record of bookings
- Purchasing and managing office supplies and equipment
- Co-ordinating meeting room bookings and any refreshments
- Inputting timesheets and employee data to relevant time management systems, where required.
- Creating reports as per Client request within the framework contracts
- Documenting information within the framework contracts
- General administration as required
- Conversant in Microsoft Office package, including but not limited to Outlook, Excel and Word
- Good telephone manner
- Strong written and verbal communication skills
- Literacy and numerical ability.
- Ability to interrogate information, particularly via IT systems and manipulate data to create high quality reports
- Experience in administration (desirable)
- Reactive and proactive approach to issues
- Good problem solver
- A strong team player
- Excellent time management and organisational skills
- Able to work under pressure.
- Able to schedule and prioritise daily tasks and a high level of determination to complete tasks.
- Able to work individually and/or with others.
- Able to learn new skills.
- A keen eye for detail is essential

**_ What we do: _**

As an established contract management Company, Hargreaves Industrial Services provides high standard, professional services to our clients within the power, port, steel, rail and other industrial sectors both within the UK and abroad.

Our core services include:

- Materials Handling expertise, offering efficient and optimal solutions for all bulk handling requirements
- Electrical and Mechanical Maintenance and Engineering
- Operation and Maintenance of Material Handling Plants

As a Company we pride ourselves on our service delivery and professional 'can do' attitude and we are always looking for committed, keen, professional people to join us.

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