Events Co-ordinator

**Events Co-ordinator**

**Salary**: Competitive
- Company pension scheme.
- Hours of Work: Mon - Friday
- Holiday Entitlement: 22 days (increasing by one day after two years’ service to a maximum of 27) + Bank Holidays.

**Benefits**

opportunity to join:

- Travel Insurance
- Group Life Assurance Critical Illness Insurance
- Eye tests Vouchers

**Job Summary**

Full-time position working for FCLG within the Ford of Europe Ford Pro CV Conversions Team. Working cross functionally and cross market with the relevant Ford and external stakeholders. High profile position working with market/industry leading CV products and the largest specialist European CV Convertors.

**Key responsibilities**
- Full-time position working for FCLG within the Ford of Europe Ford Pro CV Conversions Team. Working cross functionally and cross market with the relevant Ford and external stakeholders. High profile position working with market/industry leading CV products and the largest specialist European CV Convertors
- Working in liaison with the Ford Pro Event and Conversion Support Coordinator your core role will be as follows:

- With Ford stakeholders’ input/direction assist with developing event proposals, agendas, presentation content, product display and drive
- Maintaining a working relationship with both Ford and external venues and vendors
- Planning event aspects, such as venue, seating, dining, and guest lists
- Demonstrating to event attendees a strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities
- Coordinating event set up, rehearsals, drive events, presentation equipment/tech, food/catering and all aspects of Ford speaker and client attendance logistics, (Hotels, transport, flights etc)
- Monitoring and reporting on event budget and actual spend assisting with expenditure approval and management via Ford’s in house purchasing systems and governance processes
- Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors, Ford speakers, drive activity, etc
- Ensuring correct specification event vehicles are ordered within Ford’s on-line ordering systems
- Working with the CV product Team, local NSC’s and markets, MP&L (Plant/Schedulers) and logistics to ensure that event vehicles are scheduled, built, delivered to the right location, and prepared on time
- Potential for coordinating multiple events for multiple convertors with different objectives, content, vehicles, and venues
- Establish regular convertor communication/contact on future product events, content, and agenda to help maximise attendance and future CV product sales
- Help with monitoring event quality and convertor feedback/analysis to improve future offerings
- Manage Freshdesk co-ordination & analytics
- Lead vehicle Demonstrator & Defleet programme

**Essential/ Desirable skills**
- An understanding of Ford’s Commercial Vehicle product, including SVO, conversions and associated Order to Delivery (OTD) processes would be an advantage
- Previous experience or qualifications in an Events planning role is essential
- Excellent written communication, organisational skills and presentation skills
- A confident manner and the ability to coordinate the organisation of events and manage large groups of people within an agreed agenda and structure
- A computer and technology competent self
- starter, with good attention to detail, and a mindset to meet deadlines
- Microsoft skills -Good EXCEL skills, plus familiar with the previous use of Microsoft Mail, Word, PowerPoint, and SharePoint
- Good communication and relationship building skills
- Some experience of HR related processes (not essential)
- 5 plus GCSE (including Maths and English), 2 x A levels or relevant Events Management qualifications or experience

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person