Office Administrator

3 days ago


Warrington, United Kingdom Ideal Facilities Limited Full time

With over a decade of experience, Ideal delivers top-quality cleaning services across major events, hospitality venues, offices, and schools. We’re committed to sustainability and excellence, using eco-friendly equipment and ethical practices. Join a supportive team where your contributions genuinely make a difference.

**Job Summary**:
We’re looking for a reliable and organised administrator to support a range of office tasks. This role is ideal for someone with experience in office administration and willing to learn payroll and HR admin processes and ability to multitask.

**Key Responsibilities**:

- **General Administration**: Handle correspondence, prepare site documentation, manage stock levels, and track paperwork.
- **Accounts & Finance**: Client invoicing & Supplier transactions using Sage accounting.
- **Payroll & Attendance Administration**: Process weekly staff hours for a team of 50 (both PAYE and self-employed), verify payroll data, and approve payments.
- **HR Administration**: Support onboarding/offboarding, issue uniforms and IDs, conduct right-to-work checks, maintain employee records, and manage contracts.

**Who We’re Looking For**:

- 2-3 years of experience in an administrative support role (preferred)
- Willingness to learn payroll and HR admin (full training provided)
- Proficient in Microsoft Office (Outlook, Excel, Word)
- Highly organised, detail-oriented, and dependable
- Able to handle confidential information with discretion
- Friendly, proactive, and comfortable working independently and as part of a team

**Working Pattern & Benefits**:

- 20 hours per week over 4 or 5 days (flexible start time between 09:00-10:00)
- Mondays required; other days flexible
- Casual dress, company pension, good transport links
- Holidays: 28 days (pro rata), including bank holidays
- DBS check required

**Why Join Us?**

We’re a small, hands-on team that works closely together to keep the business running smoothly. The responsibilities outlined above provide a guide, but we value flexibility and teamwork to meet day-to-day needs.

If you have administrative experience and enjoy variety in your work, we’d love to hear from you.

**Job Types**: Part-time, Permanent

Pay: £13.50 per hour

Expected hours: 20 per week

**Benefits**:

- Casual dress
- Company pension
- Transport links

Schedule:

- Monday to Friday

**Experience**:

- Office Administration: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 09/05/2025
Reference ID: Office Administrator - Warrington


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