Current jobs related to Clerk to Governors - Tonbridge - Stocks Green Primary School Tonbridge Kent

**Job Summary**:
Could you be the organised and efficient person to provide clerking services to our Governors at Stocks Green Primary School?

The successful person would provide clerking to the Governing Body - drafting agendas for meetings, taking notes and producing minutes of meetings, maintaining records, advising on training opportunities, organising monitoring visits and advising the Governing Body on procedural and legislative matters.

We are offering a salary Kent Range 6 - 7 (£25127 - £28850)
- **pro-rata** for hours worked

This contract is for approximately 200 -250 hours per annum, working hours to be arranged with the school, to include a schedule of meetings which currently take place on Tuesdays at school at 4pm & 7pm and Wednesdays at 1:30pm as well as whole day in the Spring. The clerk may be required to undertake further ad - hoc meetings as needed.
- employment checks such as DBS, references, medical questionnaire, disclosure etc. and references which will be applied for prior to interview._

**Information about our School**

Stocks Green Primary School is a popular 1 form entry primary school, located in the village of Hildenborough, and has successfully served local families and community for the past 52 years. In May of this year, the school retained its Ofsted grading of ‘Good’ following an ungraded inspection. The report recognised that both parents and governors are exceptionally supportive of the school.

Our pupils are our future, we need to ensure that they are good communicators and have the necessary skills and understanding to live fulfilled and enriched lives. This begins at Stocks Green in our Reception class. We have the necessary infrastructure, experienced, willing staff, supportive parents and governors coupled together with the facilities, and desire to make a difference in every pupil’s life. As a Governing Body we are committed to the professional development and the wellbeing of all staff.
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- **Position**:Clerk to Governing Body **Grade**: KR6/7

**Reports to**: Chair of Governors

**Role purpose**:
To provide advice and guidance to the governing or trust board on governance, constitutional and procedural matters.

The clerk will contribute towards the efficient and effective functioning of the governing board and its committees by providing:

- administrative and organisational support
- guidance to ensure that the board works in compliance with the appropriate legal and regulatory framework and understands the potential consequences for non-compliance
- advice on procedural matters relating to the operation of the board

**Key duties**

**Organising meetings, hearings and appeals**

The clerk prepares for and administrates meetings, allowing the board to make effective use of their time and focus on strategic matters. The clerk supports the effective running of meetings by:

- working with others to prepare agendas and liaising with those preparing papers to make sure they are available on time
- convening meetings and distributing papers as required by legislation
- ensuring meetings are quorate, inclusive and well structured
- overseeing election of officers
- recording attendance/apologies and taking appropriate action in relation to absences
- taking minutes indicating who is responsible for any agreed actions with timescales
- circulating draft and approved minutes to all governors/trustees/members of the committee, the headteacher and other relevant bodies within the timescale agreed with the board
- following up on action points with those responsible and informing the chair of progress

**Providing advice and guidance**
- advising on legal duties and governing practice
- advising on constitutional requirements
- advising on board procedures
- advising on statutory guidance and policies
- advising on annual tasks and decisions
- advising on governor CPD
- accessing external advice as appropriate
- supporting issue resolution

**Administration and record keeping**

The clerk supports the board in maintaining records of policies and procedural documents and ensures these are accessible. This includes:

- maintaining membership records including contact details of board members, terms of office and informing any relevant authorities of changes to membership details
- advising governors and appointing bodies in advance of the expiry of a term of office and the impact of this on the board’s capacity, diversity and skills mix
- establishing, in discussion with the board, open and transparent vacancy filling processes and efficient procedures for election and appointment
- giving procedural advice and assisting with the management of governor elections
- advising the board on succession planning for all board roles
- maintaining governing documents such as terms of reference and signed minutes
- collating, maintaining and ensuring correct publication of information