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Administrative Assistant

3 weeks ago

Scarborough, United Kingdom York Teaching Hospital Facilities Management’ Full time

Contract Type - Permanent
Hours - 30.00 hours per week
Base - Scarborough Facilities
York Teaching Hospital Facilities Management are seeking to appoint a Facilities to join the Facilities team across at Scarborough Hospitals.
You will be joining in exciting times as we are about to open our New UECC build and support our band three supervisors with all admin duties.
We are looking for someone who has excellent customer service skills and has the willingness to help everyone they come in contact with.
The role is part of the Facilities team reporting to the Facilities East Coast Manager, you will be providing professional administrative support to the Manager and the wider Facilities team. This involves covering the hospitals requirement for placing stock orders on our hospital internal systems including Oracle. The role also provides any admin duties in line with delivering a facilities service, Timesheets, payroll forms, filing, secretarial duties, Rota's and registers.
This post will provide an opportunity to further develop your knowledge and skills and we are looking for someone who will want to progress their career.
You will be required to work as part of a team but also exercise initiative on your own within set parameters. We are seeking a person with good attention to detail and with excellent organisation and filing skills.
The role is customer facing and does require you to demonstrate excellent customer service skills and rapport. You are also required to create positive working relationships with the departments within the trust. You will deal with a wide range of queries and this will need to be done effectively, within a fast paced environment.
Previous administration/secretarial experience would be preferred, and you should have the enthusiasm and willingness to learn quickly. You will have a professional approach to your work and will have excellent written and verbal communication skills. Prior experience in handling cash and following financial policies would also be preferred.
Previous experience using electronic systems such as creating electronic files and online orders would be beneficial although full training will be provided. The post holder may also be required to attend meetings and take minutes.
Our benefits
**We offer a range of benefits to support our staff including**:

- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
**A full description of the role is available in the attachment**: job description.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
As p art of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Health’s standard Plan for staff on bank contracts or employed in Band 4 or above.
Armed Forces Friendly Employer
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.