4cs Coordinator

**Details**:
**Reference number**:

- 383092

**Salary**:

- £26,235
- A Civil Service Pension with an employer contribution of 28.97%

**Job grade**:

- Administrative Officer

**Contract type**:

- Permanent

**Business area**:

- MOD - Air

**Type of role**:

- Administration / Corporate Support

**Working pattern**:

- Flexible working, Full-time

**Number of jobs available**:

- 1

Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- RAF Lossiemouth,
Moray,
IV31 6SD

About the job

**Job summary**:
We are seeking a motivated and adaptable individual with a keen interest in Health and Safety to join our team as 4Cs Coordinator Administrative Officer (AO). Applicants should be able to communicate effectively, possess good IT skills and work well within a professional team. The AO will be responsible to the 4Cs Duty Holder for the administrative aspects of 4Cs support to the Health & Safety team at RAF Lossiemouth.

This post is advertised as Full Time at 37 hours per week.

**Job description**:
Post Holder’s routine tasks will be as follows:

- Maintain and administer the revised Station 4Cs System in accordance with relevant policy.
- Liaise with Building Custodians to ensure Station Hazard Registers are up-to-date and stored correctly.
- Liaise with Building Custodians to ensure the 4Cs System is working in accordance relevant policy.
- Liaise with Station Infrastructure/Contractors and other Hosts etc as necessary; facilitating correct information flow where required.
- Promote 4Cs System Awareness across Station. Carry out random checks on contractors working on Station to ensure they are aware of all current procedures and are in possession of issued and current documentation.
- Process/forward any complaints/concerns where possible and highlight those out with your remit to the 4Cs duty holder. Identify and highlight areas of best practice.
- Conduct the programme of rolling audits across the Station to confirm that Area Custodians/Site Managers and Visiting Workers/Contractors comply with relevant policy and/or identify areas for improvement; produce audit reports and circulate as required.
- Update and maintain a List of Area Custodians for 4Cs purposes.
- Initiate the review of the Health and Safety brief/4Cs System Brief for contractors and Visiting Workers booklet on an annual basis or when policy changes and administer the distribution of these booklets to hosts - making it as accessible as possible.
- Track and monitor contractor numbers across Station on a regular basis.
- Collect legionella returns from Building Custodians, generating weekly reports.
- Become holder of Statement of Known Hazard forms - ensuring forms are populated by Project Managers and signed off by all stakeholders as required before building works can begin.
- Any other Admin Officer duties suitable to the AO grade as requested by Line Manager.

**Person specification**:
The ability to communicate effectively is essential as you will be engaging with a variety of stakeholders both internally and externally.

This role is suited to someone who is highly organised, confident using IT and enjoys being part of a high performing team within a busy operational environment.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Seeing the Big Picture
- Working Together
- Changing and Improving
- Managing a Quality Service

**Benefits**:

- Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service pension with an average employer contribution of 28.97 %.
- New entrants will be entitled to 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years service.
- Competitive maternity, paternity and parental leave to qualifying staff. A culture encouraging inclusion and diversity.

The post does not offer relocation expenses.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidanc