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PMO Support Officer

2 weeks ago

Glasgow, United Kingdom Cabinet Office Full time

**Details**:
**Reference number**:

- 277898**Salary**:

- £32,640 - £36,510**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- CO - Government Commercial Function**Type of role**:

- Project Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Glasgow, Manchester, YorkAbout the job

**Job summary**:
**BACKGROUND INFORMATION**

One of the highest priorities for the Civil Service is improving commercial capability across Government, a priority being driven by the Commercial & Contract Management Capability Programme (CCMCP). Annual central government commercial spend on goods and services is c.£50bn and if you include the wider public sector this figure is almost £300bn - even the smallest improvements in capability can unlock massive value across the system.

Phase one of the CCMCP established the Government Commercial Organisation (GCO) - as the single central employer of commercial specialists at Grade 6 and above for central government. As part of the drive to improve commercial capability the GCO provides services to attract, recruit, retain and develop the best senior commercial talent, helping to drive commercial best practice and better commercial outcomes.

Phase two of the CCMCP has been expanding the improvement of commercial capability across three new populations; (1) Commercial Leads (Grade 7s) in Central Government Departments; (2) Wider Government Bodies; (3) Contract Managers. Planning is underway to transition this work into business-as usual (BAU).

The work of the PMO now spans both our change and some critical business-as-usual (BAU) activities and is key to ensuring an optimal projects portfolio for transformation and strong business performance. The PMO now has three distinct areas of focus 1) The delivery of our major projects portfolio 2) performance management and 3) governance management and project support. However, all three areas need to work together to deliver maximum value for the business and our key stakeholders.

**Job description**:
**ROLE OVERVIEW**

The PMO Support Officer role sits within the governance management and project support area of the PMO. The individual will work as part of a small team to ensure the effective management of our key governance boards and the provision of effective project management support spanning our major projects portfolio and priority delivery improvement projects. The team will also support project assurance activities and change control across business driving better decision making for stronger delivery. In addition to providing support the role also offers opportunities to gain direct project management experience on prioritised delivery improvement projects.

Flexibility is key in this role. The individual needs to be able to balance and prioritise their varied workload effectively in order to meet shifting priorities and stakeholder demands. You may be able to work across numerous areas of the PMO and business to support our priority work, ensuring breadth of experience and development opportunities. From time to time you will be expected to be flexible in supporting the delivery of our intended business outcomes which may mean additional/different duties or a change of duties performed in your role.

**KEY RESPONSIBILITIES**
- Ensuring effective governance management and secretariat duties for board meetings including liaising with the Senior Leadership Team and external stakeholders (e.g. Chairs and board members)
- Ensuring effective project support with the delivery of our major projects portfolio including:

- Scoping and definition of projects
- Ensuring accurate and consistent project plans are developed and maintained
- Pro-actively assist in managing the Risk, Issues, Dependencies and Assumptions (RAID) in accordance with the RAID approach.
- Ensuring fit for purpose progress tracking mechanisms are in place at project level and support the PMO in compiling regular programme/portfolio level reports
- Assisting with capturing the lessons learnt during the course of the project and to ensuring that learning/ good practice from projects are quickly distributed across the network to improve delivery
- Project management on priority delivery improvement projects working with teams across the business, offering opportunities to gain experience as a project manager responsible for the successful delivery of critical outputs and changes
- Supporting project assurance activities and reviews
- Ensuring stronger change control across the business utilising the governance landscape for better decision making, with stakeholder buy-in

**Person specification**:
**EXPERIENCE/SKILLS/CAPABILITIES**

**Essential**
- Experience of managing governance groups/board and provision of secretarial support
- Highly organised with strong attention to detail