Facilities Senior Executive

**We Live and Love Travel.... Do you?**

**Its not just our holidays that are award-winning. Our workplaces are, too**

We are recruiting for a **Facilities Manager** to join our Team in Dorking on a 12 month FTC to cover maternity, starting in September. Our head office known as Touristik House is an impressive and contemporary work space - a super place to work.

The role is based based in Dorking, and 4 days are required in the office (1 day can be worked at home). As the Facilities Senior Executive it is their responsibility to open the head office daily at 8am, finishing at 5pm.

To apply, please provide your CV and covering letter. We aim to respond within 7 days.

**The Role**

Working within / managing the property team, delivering high levels of service to maintain the upkeep and maintenance of the Retail and Head Office networks. Oversight of health & safety aspects encompassing Retail and Head Office network and subsidiary companies. Responsible for the management and overall delivery of refurbishments / fit outs across the Companys retail portfolio.

Full job description - Kuoni JD Property Senior Executive 12 month FTC.pdf

**What youll be doing?**
- **Health and Safety** Central point of contact for all Health and Safety aspects of the business ensuring the business is compliant with regulations and maintaining relationship with external H&S advisor to ensure recommendations/requirements are fulfilled. Maintain Smartsheet to ensure all requirements are up to date across the network.
- **
Health and Safety**Responsibility for ensuring compliance of Head Office, Retail and Homeworking networks with regular walkarounds/calls with Area Managers/Homeworking managers. Ensure all staff are completing required Health and Safety modules on IHASCO portal.
- ** Health and Safety**Keep accurate lists of Fire Marshalls and First Aiders to ensure all up to date and refresher courses booked when required.
- ** Portfolio Management** Lead retail store opening/closures to ensure efficient use of time and resource with internal and external stakeholders. Including external project teams / designers / architects and shop fitters.
- ** Portfolio Management** Working with the Finance Director assist with lease queries and dealing directly with external property advisors regarding queries on leases within the retail network.
- ** Maintenance**Keeping accurate log of maintenance due across both head office and retail network. Liaising with current suppliers to arrange visits to ensure upkeep maintained.
- ** Maintenance**React to ad-hoc requests to ensure contractors can visit in a timely manner.
- ** Office Management**Main contact for office management including office events, space planning, sub-tenant management
- ** Office Management** Responsible for daily opening of head office ensuring office set up appropriately for staff use throughout the day. Superuser of DHL and Royal Mail portals to arrange deliveries to stores.
- ** Contract / Supplier Management**Regular review of maintenance, utility providers ensuring value for money and overall standards of work optimised.
- ** Budgeting** Responsible for the store and head office property maintenance budgets.
- ** Budgeting** Cross checking invoices received and coding to appropriate budget spend. To ensure all relevant invoices are downloaded and work with Purchase Ledger team to ensure all invoice and payments are allocated and matched down for all suppliers.
- ** Budgeting**:

- Maintaining appropriate stock levels for refreshments and stationery, ensuring stores are not over-ordering.
- ** Compliance** Maintain records for Energy reporting (ESOS, SECR and Group Reporting) and liaise with third parties to produce information required for sign off.
- ** General Facilities Management** Managing facilities mailbox to ensure queries are responded to accurately and efficiently.

**You will have**

**Essential**
- Good interpersonal skills to build strong relationships with staff
- Excellent organisational skills / ability to multi-task.
- The ability to adhere to strict deadlines and work under pressure
- Experience of maintaining facilities within a multi-site/retail property portfolio
- Experience in similar facilities / property management role
- Knowledge and/or experience of Health & Safety requirements and Risk Assessments

**Desirable**
- Previous experience of working within a retail network

**Personal Qualities**
- Can-do attitude with willingness to learn new skills
- Willingness to pick up additional ad-hoc tasks as requested
- Able to work individually and be proactive, as well as being a team player
- Able to react quickly and appropriately to changing scenarios

**In return youll the receive the following**:

- Competitive salary
- Opportunity to work for the Best Place to work in Travel, with like-minded colleagues - in a modern and fun office.
- Company matched pension scheme, we'll match up to 7%
- 25 days holiday, plus bank holidays (increases w