Clerical Assistant

3 days ago

Caerphilly, United Kingdom Synergie Full time

Acorn by Synergie is recruiting on behalf of a Public Sector client, based in the Caerphilly Borough, for a Clerical Assistant on a temporary basis to provide clerical support to the HR Department Teams.
Role responsibilities:

- To deliver high quality HR and Payroll services to managers and staff across the organisation
- Ensure data is recorded accurately on the HR databases and information is stored correctly on the relevant system
- Ensure information is processed efficiently to ensure the delivery of high quality HR services to the Authority
- Provide relevant advice and guidance on systems and procedures and refer to senior staff when appropriate
- Provide effective and efficient support to HR Teams to ensure the delivery of high quality HR services to the Authority
- Responsible for the accurate filing and retrieval of confidential and sensitive data on both manual and computerised systems within the Department - this information and data must be handled in line with the provisions of the Data Protection Act 1988
- Accurate input of data in computerised HR systems which include HR, Payroll and Time Recording databases as well as spreadsheets
- Draft and distribute correspondence, using standard templates where appropriate
- Administer financial processes for the service area
- Photocopy, print and collate documents including case files
- Destruction of documents in line with the Department's Information Management Policy
- Deal with internal and external mail
- Order stationery
- Note taking at meetings
- Produce ID cards and deal with operational queries for employees on CCBC systems
- Input of absence management data into HR systems
- Provide routine HR advice to managers and employees in relation to general HR requests and queries and forward more complex queries to the appropriate officer
- Attend formal and informal meetings as and when required
- Required to rotate between the requirements of the different teams within HR as and when required to undertake any of the duties outlined above or any other duties required of the role
Hours: Mon-Fri 9am-5pm
Contract: Full-time, temporary, 37.5 hours per week
Pay: £10.90 - £11.13 per hour
Acorn by Synergie acts as an employment business for the supply of temporary workers.

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