Procurement / Accounts Assistant

**PROCUREMENT & ACCOUNTS ASSISTANT**

REPORTS TO**:SOLUTIONS TEAM MANAGER / FINANCIAL CONTROLLER**

**SUMMARY / OBJECTIVE**

DMS is a global leader in video collaboration and custom AV. We specialise in high quality solutions tailored for customer requirements. We have a team of highly skilled certified engineers and project managers offering an individualised service to customers.

This is a newly created dual role based in our Headquarters. As a Procurement / Accounts Assistant you will be responsible for obtaining pricing for bills of materials, negotiating with vendors and ensuring that supplier quotes are accurate and correct before being submitted to the quoting team. You will be responsible for providing pricing support throughout the sales process, placing purchase orders, ensuring that equipment priced matches the Bill of Materials required for each proposal, identifying and finding new suppliers when necessary, and creating and collating general manufacturer price lists. The Procurement / Accounts Assistant will assist the generation of sales for AV systems through developing and maintaining supplier relationships and expanding the company’s current supplier base. The Accounts function of the role will support the development and maintenance of accounting principles, practices and procedures to ensure accurate and timely financial statements. You will support accounting activities, including general ledger preparation, financial reporting, year-end audit preparation and budget and forecasting.

**ESSENTIAL FUNCTIONS - PROCUREMENT**

Requesting pricing from suppliers

Following up with suppliers

Updating the team about any product delays or problems with suppliers

Negotiating contracts with suppliers

Presenting cost analysis

Maintaining records of supplier contracts

Staying up-to-date with industry trends

Maintaining strong relationships with vendors

**ESSENTIAL FUNCTIONS - ACCOUNTS**

Supporting the updating of the balance sheet and control accounts to include reconciliations necessary for monthly, quarterly and year end close process.

Process sales and purchase invoices, monthly payroll, expenses, bank receipts and payments.

Produce external reports and meet legal reporting deadlines, including annual returns, audited accounts, P11D, pensions, PAYE, VAT returns, tax returns.

Journal entries including maintenance of recurring journal entries and allocations.

Assist with the preparation and presentation of management accounts to tight reporting deadlines, including preparation and monitoring of foreign accounts.

Assist with year-end duties as required.

Daily use of Sage and other bespoke in-house finance systems.

General office administration tasks including dealing with financial paperwork, filing and working with spreadsheets and assisting with more transactional and processing duties.

**COMPETENCIES**
- Highly organised
- Methodical, exceptional accuracy and attention to detail
- Good communication and organisational skills
- A passion for numbers and skilled in calculating figures
- IT literate
- Ability to work in a fast-paced environment.

**EDUCATION AND EXPERIENCE**
- Third level / Diploma in business administration/purchasing/logistics/accounting or similar
- Minimum of 2 years' experience working in an office environment within an accounts/finance/procurement role
- Experience within an AV related industry is an advantage
- Full clean driving licence, current passport.
- Right to work in the UK.

**LOCATION**
- Toomebridge
- This role is office based (Toomebridge), with the possibility of some flexible / hybrid working after probation.

**JOB DETAILS**
- Position Type: Full Time, Permanent

**BENEFITS**:

- Competitive Salary
- Private medical insurance
- Working with global partners
- Career development and cross training opportunities
- We are passionate about our people and offer a supportive, positive, and inclusive work environment.

Pay: £26,500.00-£32,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Private medical insurance

Work authorisation:

- United Kingdom (required)

Work Location: In person