Personal Assistant

1 day ago

East Kilbride, United Kingdom Search Consultancy Full time

**Personal Assistant**

**Location**: East Kilbride

**Hours of work**:Monday to Friday 9am to 6pm

**Salary**:£28k to £35k DOE

**Experience**:Administration/Facilities management/construction/building

**A bit about the role**
- First point of contact for any inbound enquiries to the Managing Director or wider Directorate.
- Managing the Directorates' diary and appointments, ensuring effective use of time and preparation of papers and information in advance.
- Preparing and/or drafting correspondence for the Directorate, as required.
- Carrying out a range of administrative tasks, including photocopying, filing, making travel arrangements.
- Managing electronic and paper-based filing systems.
- Organising internal and external meetings and teleconferences, including booking venues, arranging accommodation and taking minutes as required.
- Preparing agendas for internal and external meetings, ensuring papers are accurate, prepared and circulated on time.
- Coordinating and collating reports for Board and management meetings, liaising with all departments as required.
- Attending and contributing to meetings on the Directorates' behalf, reporting back and following up appropriately.
- Updating and delivering presentations for staff inductions, as required.
- Decision-making and acting on behalf of the Directorate within agreed parameters.
- Undertaking projects from time-to-time on behalf of the Directorate, e.g., organisation of events.

**A bit about you**
- Previous experience in a similar role.
- The ability to work at pace on multiple projects.
- High degree of integrity and confidentiality.
- IT literate.
- Excellent communication skills.
- Highly organised.

***

Please note that due to the expected high number of applicants I will be unable to contact everyone, so please assume that you have been unsuccessful if you have not been contacted within 7-10 days and I wish you every success in your job search.

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