Legal Secretary

**About the role and team** *** We are seeking a Legal Secretary to join our Secretarial team within Employment and Pensions. This is a 12 month FTC to cover Maternity. This role is to provide proactive support to fee earners, delivering a full secretarial and administrative service. The role necessitates working closely with secretarial colleagues to ensure support is consistent and effective. Key tasks include: - Regularly meet with fee earner to discuss work requirements, highlight priorities and address issues together - Diary management and organisation: assist in managing fee earner’s diary (proactively looking ahead), make all appointments, travel arrangements, prepare itinerary, setting up reminders and helping to ensure deadlines are met - Print off papers routinely (where required) for fee earner meetings - Receive telephone calls to the department, take sufficient details on receiving new enquiries to direct the call to the appropriate fee earner or department to enable an efficient response - Pro-actively liaise with clients and third parties re compliance requirements, billing issues, to provide updates and chase outstanding items - As necessary, act as “gatekeeper” for fee earner, screening telephone calls and keeping interruptions to a minimum - Provide assistance with financial matters, the preparation, collation and despatch of bills, facilitate fee earner in their trail management, deal with fee earner expenses - Audio typing and the transcribing of letters and reports as necessary - Prepare and assist in drafting client engagement letters and other routine/standard letters for completion by fee earner - General administration including paper and electronic filing, scanning, downloading and saving correspondence and documents to DMS and opening, maintaining, closing and archiving files - Carry out all necessary compliance checks in conjunction with fee earner, regularly back-check to ensure files are compliant, facilitate fee earners in their file reviews by carrying out all non-legal aspects of the review - Record key dates in accordance with department process - Assist with specialist activities such as marketing, business development, events, etc. as appropriate, notify Marketing of fee earner’s participation at external events and conferences - Provide CRM support as appropriate, recording and diarising contact with clients - Assist with seminars as necessary: preparing presentations and handouts, meet and greet clients - Participate in company and department development initiatives or project teams - Prepare monthly client management reports as required - Provide cover and support across the department and firm when necessary - Consistently adhere to and improve upon the Secretarial Services Standards - Any other reasonable duty as requested *** - Proactive - Good communicator - Highly organised - Not afraid to challenge - Have the ability to prioritise with little supervision - Able to use their initiative with little supervision - Have excellent diary management - High level of client contact - Efficient in MS Packages such as Powerpoint and Outlook - Able to set up meetings via Teams/Zoom - Digital dictation - Producing bundles - Assisting with Financial administration **About the firm** *** Anthony Collins Solicitors is a specialist law firm with a clear purpose - to “improve lives, communities and society". For over 40 years we’ve been successfully combining market-leading legal expertise with a commitment to excellence and long-term relationships underpinned by a strong set of values. What makes Anthony Collins Solicitors distinctive, beyond simply being a sector-specialist law firm, is our people and the values we share. We’re extremely proud of the calibre of people that we attract; people who are inspired by our values, motivated by our vision and work with our clients to positively influence the society and communities we are building together. - Anthony Collins Solicitors is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs._