HR Administrator

The HR Administrator is the first point of contact for providing basic advice to line managers and employees on policies and processes e.g. absence queries, recruitment and on-boarding process

**Client Details**

A well-known Charity.

**Description**

The key responsibilities of the HR Administrator in Hampton are:
**Employee life cycle**
- First point of contact for recruitment queries from applicants and line managers.
- Placing adverts on the website, social media channels and with other external providers i.e. NHS Jobs, Together for Short Lives
- Ensuring other resource such as honorary contracts and student placements are processed correctly including safeguarding checks
- Providing support with administering maternity, paternity and adoption leave, flexible working requests, contractual changesand secondments, producing relevant correspondence and maintaining My HR.
- Assisting the HR Team with note taking, meeting attendance or other HR issues as required
- Ensuring employees accurately record absences in My HR and the relevant absence management documentation is issued and returned in the system
- Monitoring employee Bradford Factor scores and highlighting scores reaching the relevant thresholds to the HR Officer in line with the Absence Management policy
- Liaising with payroll to ensure all changes of terms and conditions, one-off payments, new starters and leavers are processed before the payroll cut-off date
- Managing the leaver administration process including producing acceptance of resignation letters, finalising annual leave balances, coordinating exit interviews and closing the My HR record.

**Compliance**
- Ensuring accuracy of information entered into My HR (IRIS Cascade) and that manual and computerised data is managed within the requirements of the Data Protection Act.
- Coordinating right to work, professional registration and DBS renewals in accordance with policy and escalate exceptions immediately to the HR Officer
- Keeping up to date with employment law, data protection and all other HR related legislation for own CPD
- Playing a key part in ensuring the HR function is compliant with CQC requirements and adheres to organisation policy and procedure.

**Professionalism**
- Taking an active involvement in the development of the My HR system including processes, templates, procedures, communications and therefore contribute to the development and continual improvement of the system
- Identifying and escalating efficiencies to the HR Officer and taking ownership of the implementation of solutions where appropriate
- Be a super-user for My HR, ensuring a high level of dexterity, accuracy and attention to detail at all times
- Be responsible for prioritising own workload, ensuring the effective delivery of business as usual as well as responding to unplanned work
- Working collaboratively with the HR Volunteers supporting the team
- Undertaking any other duty as reasonably required to support the HR team

**Profile**

The successful HR Administrator in Hampton will need:

- Educated to A level standard as a minimum, or equivalent
- Strong administration skills
- Experience in HR/recruitment administration role with knowledge of HR & recruitment processes and practices
- Experience of using and maintaining an HR database, ideally Iris Cascade
- Experience of producing accurate employment/contractual documentation and correspondence
- An excellent of understanding of Microsoft Office Applications, including Word and Excel and to pull reports from databases
- Experience of taking minutes in formal meetings
- Ability to prioritise workload, time management and dealing with conflicting priorities and multiple demands
- Show an appropriate level of emotional intelligence and resilience

**Job Offer**
- 22.5 to 25 hours per week, preferably over 5 days however would consider flexibility
- £24,000 - £26,000 full time equivalent