Administrative Assistant

To provide a comprehensive administrative support to the school and Headteacher / eadHead Office Manager.

**Safeguarding Children**

The trust is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

The person undertaking this role is expected to work within the policies, ethos and aims of the Trust and to carry out such other duties as may reasonably be assigned by the Line Manager. The post holder will be expected to have an agreed flexible working pattern to ensure that all relevant functions are fulfilled through direct dialogue with employees, contractors and community members.

**English Duty -**

This role is covered under part 7 of the Immigration Act 2016 and therefore the ability to speak fluent spoken English is an essential requirement for this role.

**Person Specification**

**Office Duties**
- Ensure reception area is welcoming and tidy.
- Receive visitors and deliveries/goods, dealing with associated administration (security badges, signing delivery notes)
- Show visitors around
- Deal with telephone calls and other enquiries, provide general information, take messages
- Be a first point of contact for students/pupils requiring help/support and referring them to other appropriate staff in school.
- Handle incoming mail, ensuring appropriate distribution
- Handle outgoing mail, franking and posting, maintaining records of postage
- Maintain petty cash system
- Undertake word processing, produce standard letters - amend with up to date information (e.g. letters to parents re events in school), produce documents from drafts
- Take minutes of meetings
- Administer late and pass-out slips to students
- Assist with production of school newsletter
- Distribute documents and materials within the school.
- Arrange meetings
**Finance**
- Collect, count and record dinner money on our online system Parent Pay
- Receive and record other money on behalf of the school (eg. trips, voluntary contributions), as instructed by the Heaadteacher/ Office Manager
- Create orders and input invoices as authorised by the Head/Office Manager Retrieve standard reports from the finance system.
**Records**
- Maintain pupil and staff data, update, retrieve information and collate reports. Complete paperwork for admissions and leavers.
- Produce attendance registers from MIS, record and maintain attendance and reasons for absence, following up as necessary (e.g. chasing sick notes from parents)
- Complete absences for teaching and support staff.
- Undertake other routine procedures, assist in completing all statutory data returns.
**Other**
- Supervise and train other members of staff
- Liaise with parents to notify of sick child
- Willingness to be First Aid trained
**Our Values and Vision**

These are our values. They can be thought of as our ‘non-negotiables’ - beliefs, expectations and standards that underpin how we work with the young people in our care, and the community we serve. We believe that if we work in the context of these values, students will achieve more than they ever thought possible. They are also values that have evolved following a sustained period of success for our school.

**Our Young People**

We value three main types of achievement for our young people, and the vision for our school is that we ensure our students are empowered to achieve to a consistently outstanding level.

Achievement - Academic: We believe all young people have the potential to achieve great things. Intelligence can be developed regardless of emotional and social background, given appropriate teaching and bespoke, individualised support.

Young people should be encouraged to develop autonomy and meta-cognitive control (‘knowing what to do when they don’t know what to do’) in their learning and to gain inspiration from learning. They should be equipped with a crucial sense of possibility based on a well-developed self-awareness and ambition - ambition not only for themselves but for the communities in which they live and work.

Achievement - ‘letting your light shine’: All young people achieve things they can be proud of every day in addition to academic success and outside our school’s planned curriculum. We have a vital role in ensuring individuals develop their own talents and interests and have a responsibility to instil in them a sense of pride in who they are and what they achieve. We must recognise and celebrate these achievements.

Achievement - relationships (Starfish Principle): Excellent relationships for learning are a prerequisite for all other achievements. Relationships that result in mutual respect between young people and all other members of our school community will ensure learning can be fun in a disciplined and caring environment where the highest expectations are the norm.

**Our Staff**

Our Values extend to how we challenge, support and work with ea