Document Controller
1 week ago
A large-scale engineering company, working on a high-profile project based in the West End is seeking an experienced Document Controller, paying £35,000-£40,000, to join their growing team.
This is a really great position for an experienced document controller to take control of the full internal document control process. You will be managing, maintaining and overseeing the full process as well as adhering compliance and regulation. In additional to this there will be some ad-hoc administrative duties, supporting the team administrator wherever needed.
Duties will include the following:
- Addition of a document control front sheet, version control and numbering of all formal documents that come into the company from external organisations or bodies using the electronic document management system (EDMS) Sharepoint, and Asite for internal work in progress and to retrieve a wide variety of document types
- Reviewing documents, checking they comply with formats, creating revisions and archiving outdated versions
- Distributing documents to the relevant people, departments and letting them know when they need to take action on a document as part of a controlled process
- Making sure document templates and forms are fit for purpose, and training employees on how to use them
- Preparing, updating and improving document control procedures and processes
- Ensuring advisors and internal staff are adhering to corporate policies and following the correct procedures in the document flow process
- Assisting employees with accessing documents through the document management system
- Ensuring compliance with file plan and security protocols and standards
- Providing support to the Administrative Assistant of the project: taking phone calls, organising meetings, booking travels, managing relationships with the IT provider, managing expenses of the senior staff
- Providing support on the preparation of reports to the Board, the regulators or the lenders of the project
Tate is acting as an Employment Business in relation to this vacancy.
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