Administrator - Part Time

1 week ago

London, United Kingdom Office Angels Full time

We are currently working with an friendly Accountancy, based in Central London and we are on the search for a professional, easy-gong and confident Administrator.

Interviews are commencing asap

**JOB TITLE**: Administrator - Part Time
**JOB TYPE**:Permanent
**HOURS**:9am - 5pm (Monday - Wednesday)
**SALARY**:£28,000 - £33,000 FTE
**LOCATION**:Central London
**CULTURE**: Busy, friendly team culture, hardworking team, collaborative, welcoming

**BENEFITS**:Fantastic pension, great holiday allowance, family orientated environment

**DUTIES**:

- First point of client contact, answering phone calls, taking messages, dealing with any voice mails
- Greeting clients for meetings in the office
- Opening, scanning and distributing post in, sending post out
- Recording and scanning of incoming cheques and banking
- Arranging courier collection or delivery
- Ensuring office, boardroom and kitchen/fridge is stocked
- Ensuring any cleaning materials not supplied by the cleaner are replenished
- Filing of correspondence or documents which can be both or either of electronic or hard copy paperwork
- Checking and ensuring adequate stocks of stationery are maintained
- Recording and reconciling of petty cash and receipts
- Use own initiative and being responsible for the office running efficiently, ensuring that printers and photocopier papers levels maintained and ink levels monitored
- Ensure the boardroom and meeting room are set up for client visits and third party meetings and then cleared afterwards
- Air fresheners/anti bac outlets are checked and refilled as necessary
- Keep offices tidy and as uncluttered as possible
- Liaising with staff and partners as to their movements each week
- Maintaining various deadline spreadsheets
- Organising and overseeing maintenance work as and when required
- Update the Registered Office board quarterly
- Arrange confidential waste collection
- Send files no longer required to storage and retrieve files as needed
- Assist with client billing
- Assist staff and partners with various administrative tasks
- On-boarding of clients
- Client admin related work e.g. return of client papers/annual fee insurance renewals
- Assisting with internal IT issues (this involves liaising with our external IT support)
- Assisting in particular the tax manager with sending out mail merge documents
- Providing admin support to the partners in respect annual Health & Safety/Fire/Practice Management reviews

**Experience, knowledge and skills required**
- Experienced in working within an office environment
- Strong communication skills
- Excellent telephone manner
- Able to can work autonomously and independently in a highly organised way to manage multiple tasks and requests
- Excellent administrative and organisational ability
- Able to prioritise work and meet deadlines
- High standard of written and spoken English

**About You**
- Approachable, friendly and confident
- Ability to communicate effectively with people at all levels
- Personable and confident, able to build relationships quickly
- Pro-active and takes initiative

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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