Legal Secretary Restructuring and Insolvency

7 days ago

Bristol, United Kingdom Alexander Mae (Bristol) Ltd Full time

**The Company**:
Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services.They operate in the financial services, leisure, retail & consumer goods, technology& media, renewables, housing and public sectors.Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation.

**The Job**:
On behalf of our client we are seeking a Legal Secretary.This is working in theirmarket-leading Restructuring and Insolvency team, located in Bristol but covering team members in both Bristol and London.

Responsibilities will include:

- To carry out secretarial and administrative tasks supporting the team of Partners and solicitors, many of whom work remotely for much of the week.
- Managing diary appointments and arranging both internal and external meetings
- Dealing with clients, agents etc by phone, taking messages and general calls
- Creating/amending complex agreements and finance documents, often to a tight timescale and occasionally including manuscript and locally saved comments from a number of fee earners.
- Maintaining client matters: opening new files, arranging conflict checks, matter risk assessments, KYC checks and archiving completed files
- Dealing with a range of client specific billing requirements and generating bills on a monthly basis using Connect
- Updating and maintaining contact information for clients on Interaction
- Making travel and accommodation arrangements for fee earners
- Reconciling Partner expenses
- Digital dictation (audio typing), manuscript amends
- Receipting TT/BACS and sending posting slips
- Physical and electronic filing, general admin duties such as photocopying, scanning and occasional faxing
- Supporting the wider Group with overflow secretarial tasks required by other locations as appropriate during busy periods or to cover secretarial leave.
- Attending on site in the Bristol office a minimum of 2-3 days per week.

**The Person**:
For this role our client is looking for someone who has the following skills and experience:

- Previous experience as a legal secretary, some familiarity with the Restructuring and Insolvency sector preferred but not essential but experience of working more generally with commercial. litigation and finance documentation is required.
- Strong IT systems skills are essential, including strong Word, Excel and PowerPoint skills.
- Excellent communication skills with a good, confident, telephone manner and client care expertise are essential.
- Experience of handling and managing sensitive and confidential information and dealing with such material appropriately.
- Accuracy, sound organisational skills and attention to detail are required.
- Ability to be flexible managing tasks and variable workload on a daily basis is also essential.
- Ability to prioritise work load under pressure.
- Ability to deal with client due diligence to comply with Anti-Money Laundering regulations.
- Knowledge of Interwoven, CompareDocs and pdfDocs would all be an advantage.

**The Benefits**:
Contributory Pension, Group Life, Private Medical Insurance, 25 days holiday & a flexible benefits scheme.

**The Hours**:
Monday - Friday 9am - 5pm

**The Location**:
Mix of home and office working (central Bristol, no car parking)

**The Salary**:
Up to £28,000

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