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Part-time Office Administrator

2 weeks ago

Crewe, United Kingdom Qualkem Limited Full time

**PART-TIME OFFICE ADMINISTRATOR (MATERNITY COVER)**

Qualkem is looking for an Office Administrator on a maternity cover fixed term contract for approximately 9 months, to be responsible for:

- supporting the Supply Chain & Quality Controller in the running of daily administrative and logistics operations, from receipt of sales orders to finished goods dispatch, and all associated paperwork following our ISO9001 QMS processes.
- supporting the Managing Director with daily upkeep of the sales & purchasing ledger (using Xero).

**Main duties include**:

- Handling incoming phone calls and directing inquiries.
- Sales Order to Production Documentation Management, including digital paperwork generation and generation of packaging labels for production runs.
- Generation of delivery notes and booking of third party couriers though online portals, and liaison with customers on deliveries.
- Processing sales invoices and credit control.
- Supporting the Supply Chain & Quality Controller on Purchasing, including processing Product Build Assemblies, chasing outstanding Purchase Orders & receiving components into stock & supplier invoice entries.
- Maintaining sufficient stock levels of PPE, production sundries and stationery.
- Generating Monthly Supplier payment runs in a timely fashion & managing supplier invoice discrepancies.
- Supporting the Supply Chain & Quality Controller on ISO9001, proactively maintaining a tidy & easily accessible sales & purchasing back office.

**Who we are looking for**:

- Proven experience in an Administration role (essential)
- Excellent communication and interpersonal skills (essential).
- Strong organizational and time management abilities. (essential)
- Ability to work independently and as part of a team to ensure tasks are successfully achieved (essential)
- A proactive and positive attitude. (essential)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) (essential)
- Good numerical and literacy levels (essential)
- Good IT and database/system skills (essential)
- Previous experience in a Manufacturing Company (highly advantageous)
- Knowledge of working with Xero (highly advantageous).
- Knowledge of stock inventory management software (we use Unleashed) and Hubdoc for digital invoice management (advantageous).

**What we provide in return**:

- Competitive hourly rate and Company pension
- Training to support your integration into the role.
- Collaborative and supportive work environment.
- Free on-site parking.

Working hours: Monday to Friday, 09.30am - 3:00pm

Hourly rate : £13.50

Contract type: Maternity cover, fixed term for approximately 9 months

Location: CW1 6YU

===========

**How to Apply**:
**Who is Qualkem?**

We are a proud second-generation, multi-award-winning British manufacturer, renowned for producing high-quality, market-leading cleaning products. With a strong presence in both B2B and eCommerce markets, we continue to grow through innovation, quality, and a customer-first approach.

At the heart of our philosophy are four core values: people, innovation, quality, and sustainability. Every product we develop is guided by our commitment to _‘Green Chemistry in Green Packaging’_, ensuring that our innovations are not only effective but also environmentally responsible.

Joining our team means becoming part of a close-knit, family-run business with ambitious growth plans, a collaborative team culture, and an unwavering dedication to creating in-house, high-performance solutions that give our customers a competitive edge.

**Job Types**: Part-time, Temporary, Fixed term contract
Contract length: 9 months

Pay: £13.50 per hour

Expected hours: 25 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

**Experience**:

- Administration: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Reference ID: PART-TIME OFFICE ADMINISTRATOR (MATERNITY COVER)