School Administrator

4 days ago

Liverpool, United Kingdom NexGen Academy Full time

Post: School Administrator (full-time, year-round contract)

Reporting to: Head Teacher

**Salary**: £22,500 - £24,000 per annum

Hours: 8:30am - 3:30pm, Monday to Friday

Start Date: January 2025

Purpose of the Post
- To ensure the smooth running of the school office and act as the first point of contact for students, parents, and visitors.
- To provide full administrative support to the Head Teacher, teaching staff, and wider school team.
- To project a welcoming, professional image of NexGen Academy at all times.
- To contribute to the school’s ethos of care, inclusion, and respect, supporting young people with complex needs.

Key Working Relationships

Outside the school: parents, carers, prospective families, local authority representatives, contractors, and visitors.

Within the school: Head Teacher, teaching staff, pastoral staff, support staff, and students.

Main DutiesGeneral Administration
- Meet and greet visitors, ensuring safeguarding procedures are followed.
- Process and distribute incoming and outgoing post.
- Maintain up-to-date student, staff, and school records (digital and paper-based).
- Support with the preparation of reports, letters, and official correspondence.
- Assist with data entry and reporting for Arbor, CPOMS, IXL, and other school systems.

Day-to-Day Running of the School
- Help maintain order in communal areas (noticeboards, lost property, displays).
- Support staff with photocopying, resource preparation, and timetables.
- Assist in organising school events such as open days, parent/carer meetings, and student celebration events.
- Support with maintaining safeguarding records (CPOMS) in line with policies.

Finance and Resources
- Support basic finance tasks such as processing invoices, petty cash, and receipts.
- Order stationery, first aid supplies, and other school resources as required.
- Maintain accurate records of purchases and budgets for school events.

Meetings & Communication
- Assist in the organisation of internal and external meetings.
- Take and circulate minutes where required (e.g. staff meetings, safeguarding meetings).
- Prepare newsletters, letters to parents, and other communications.

Student & Family Support
- Act as a welcoming and supportive contact for parents and carers.
- Support attendance monitoring, follow up on absences, and liaise with parents/carers where needed.
- Work closely with staff to ensure students’ needs are met in line with the school’s ethos.

Person SpecificationEssential
- At least one year of administrative experience.
- Strong ICT skills (Microsoft Office; experience with MIS such as Arbor desirable).
- Excellent communication and interpersonal skills.
- Ability to multitask, prioritise and work under pressure in a small busy school.
- Friendly, professional manner with students, staff, and visitors.
- Commitment to safeguarding and equal opportunities.

Desirable
- Experience working in a school or with young people with additional needs.
- Experience of CPOMS, Arbor, or similar school systems.
- Minute-taking skills.
- First Aid training.
- Understanding of SEND and safeguarding in education.

Additional Information
- All applicants must have the right to work in the UK.
- As part of a small, supportive team, flexibility and willingness to help across all areas of school life are essential.

Pay: £22,500.00-£24,000.00 per year

**Benefits**:

- Company pension
- On-site parking

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

  • School Administrator

    3 weeks ago

    Liverpool, United Kingdom Adecco Full time

    Join Our Team as a School Administrator! Are you a proactive and organised individual with a passion for education? Our client is seeking a dedicated School Administrator to play a vital role in the daily operations of their vibrant school community. If you thrive in a dynamic environment and enjoy making a difference, this is the perfect opportunity for...

  • School Office Administrator – Term-Time

    2 weeks ago

    Liverpool, United Kingdom The Blue Coat School Full time

    A local educational institution in Liverpool is seeking a highly organised Administration Assistant to provide professional administrative support. The role involves managing student records, assisting with attendance monitoring, and ensuring efficient school operations. The ideal candidate will possess excellent communication skills and strong IT...

  • School Administrator

    2 weeks ago

    Liverpool, United Kingdom Adecco Full time

    School Administrator Are you a proactive and organised individual with a passion for education? Our client is seeking a dedicated School Administrator to play a vital role in the daily operations of their vibrant school community. If you thrive in a dynamic environment and enjoy making a difference, this is the perfect opportunity for you! Please note this...

  • School Administrator

    4 days ago

    Liverpool, United Kingdom Adecco Full time

    Join Our Team as a School Administrator! Are you a proactive and organised individual with a passion for education? Our client is seeking a dedicated School Administrator to play a vital role in the daily operations of their vibrant school community. If you thrive in a dynamic environment and enjoy making a difference, this is the perfect opportunity for...

  • School Administrator

    24 hours ago

    Liverpool, United Kingdom Adecco Full time

    Job DescriptionJoin Our Team as a School Administrator!Are you a proactive and organised individual with a passion for education? Our client is seeking a dedicated School Administrator to play a vital role in the daily operations of their vibrant school community. If you thrive in a dynamic environment and enjoy making a difference, this is the perfect...

  • School Administrator

    2 weeks ago

    Liverpool, United Kingdom Digby Morgan Full time

    summary - _ liverpool, north west_ - _ £13.00 - £13.50 per hour_ - _ contract_- specialism - education- sub specialism - education support- reference number - PR-1228507 - job details Do you have experience of working in a school office in a reception role or administrative capacity? Do you have a good telephone manner and excellent customer service...

  • School Administrator

    2 weeks ago

    Liverpool, Liverpool, United Kingdom King's Lander Primary Academy Full time £26,000 - £284,142 per year

    School Administration OfficerLocation -Pennington Road, Litherland, Liverpool, Merseyside, L21 8HYContract Type -Permanent, Term Time Only + 10 days in school holidaysContract Term -Full-Time, 37 hours per week (8:30am–4:30pm Mon–Thurs; 8:30am–4:00pm Fri)Salary -£26, £28,142.00 Annually (FTE)Closing Date -10:00am, 17th Nov 2025About UsLocated in the...

  • School Administrator

    2 weeks ago

    Liverpool, United Kingdom Tradewind Full time

    We are looking for a school administrator to work in a West Derby based Primary School to commence ASAP on a long term and full time basis. You will be fulfilling general administration and receptionist duties within a busy school office. The hours are Monday - Friday, 8.30am - 4pm (with room for flexibility). - Experience of using SIMS and Pay360 -...

  • School Administrator

    1 week ago

    Liverpool, United Kingdom Career Teachers Full time

    Career Teachers are currently working with a mainstream high school in the L12 area of Liverpool who are looking to appoint a School Administrator to work full time, Monday to Friday, within their busy office. Administrator duties and responsibilities include supporting the Attendance Officer with their data input so experience in a similar position would...

  • School Administrator: Liverpool

    4 days ago

    Liverpool, United Kingdom hays-gcj-v4-pd-online Full time

    Your newpany Hays Education are working with a Liverpool based Secondary School looking for an administrator with experience working with Arbor to join their team.Your new role Joining a team of 3, this school administrator job is full time, – Monday–Friday during term time. Starting asap, this job will run until the end of the academic year.Main duties...