Events Officer

About the team we are recruiting to
Coventry is the ninth biggest city in England and has ambitious plans to grow its economy, profile and quality of life. Culture, sport, and events are at the heart of city life and our growing visitor economy.

We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, is accepting of all and is free from discrimination and bias.

The Culture, Sport, Events and Destination Service is part of the Council’s Regeneration and Economy Directorate. The team supports the development of the culture, creative economy, heritage, sport, events, and visitor economy sectors in the city - through partnerships, strategies, investment, and programmes.

The Events team takes a lead role in planning and delivering the Council’s own events such as the annual Godiva Festival, festive events, The Peace Festival, Holocaust Memorial Day and co-ordinating Heritage Open Days. The team also manages public open space in the city centre, as well as assisting other Council Services. We also work collaboratively with third party organisers such as Motofest. We also support colleagues with their events such as Remembrance Sunday and Armed Forces Day and act as a source of expertise within the Council for outdoor events.

The Events team also works with third party and community event organisers to facilitate and help them deliver their events such as Pride and the recent Reggae Fever and Caribbean Carnival, we produce guidance on event planning.

What is the job role?
The Events Production Officer role is an exciting role within the public Events team as part of the Council’s Culture, Sport and Events Service. Specifically, this role will report to the Production Manager and be focused on events production for the Council’s own events programme, as well as sharing expertise and supporting third party and partnership outdoor public events.

The role will be varied, challenging, and rewarding, as we develop a new Events Strategy for the city. As an Events Production Officer you will be a skilled manager, an excellent communicator with demonstrable commitment to public events. You will be part of the team delivering annual flagship events for the city such as The Godiva Festival. Equally you will also be supporting the Events team and wider Culture, Sport, and Events Service events and activities, from our partnership with the City Half Marathon and Motofest, through to supporting third party event organisers hold attractive, safe, functional and sustainable events in spaces across the city.

Who are we looking for?
We are looking for an experienced events professional, a great communicator. You will be a team player as the role and the events rely on inter-service working with colleagues across the council. Motivated, enthusiastic and digitally literate. You will liaise with the Communications Team to ensure that publicity and marketing materials reflect the event and are consistent with the event objectives. You will take responsibility for specific large scale event operations and whole event end-to-end management from concept to delivery and post event evaluation. You will share your expertise with other colleagues, external organisations and community groups. You will help devise policy and strategy. This role will demand weekend and anti-social hours working but it will be great fun

**You should have**:

- Experience of developing, delivering a comprehensive annual program of Council and community events, developing objectives
- Understanding and knowledge of legislation, regulations and health & safety good practise as applied to events, and experience of writing and working with risk assessments and method statements
- experience of writing and contributing to event safety management plans, production schedules, briefing documents and advancing information
- practical knowledge and can-do attitude in devising solutions to deliver event briefs, adapting venues, and a consistent focus on customer experience
- knowledge of the public outdoor event planning processes including evaluating outcomes against the objectives
- Knowledge of event technical and infrastructure requirements, from power, PA and lighting, to toilets, screens, ticketing, accreditation and site planning.
- Experience of delivering events in line with statutory obligations and regulations and best practice guidance in staging public events from Licensing to Traffic Orders and counter terrorism planning.
- Experience of successful management of logistics: Coordinating logistics for events, including event set-up and take-down plans, communications, public information and stakeholder liaison.
- A keen eye for detail when working with contracts with artists and suppliers
- Experience of budgeting, procurement and forecasting
- Ability to work cohesively with and coordinate volunteers and community groups to deliver events and experience of volunteer recruitment.
- Knowledge