Team Assistant

At Convatec, we’re transforming our business for the better. Better products. Better ways of working. And better ways of delivering for our customers and each other. We’re aiming for nothing short of excellence. Join us on our journey to #ForeverCaring as an Team Assistant you’ll do the same.

This Position will support member of the Ostomy leadership organization, namely Senior Commercial Director, VP of Finance, and VP of Human Resources.

The ideal person will be experienced in handling a diverse range of administrative and executive support related tasks in a multi-cultural environment and be familiar working with highly confidential information. The person must be able to work independently with little direct supervision. It is critical for the person to interact with staff at all levels in a fast paced, global environment.

**Key Duties and Responsibilities**
- Perform executive administrative tasks associated with supporting the senior executives.
- Coordinate workflow and maintain a productive work environment.
- Interact with customers, senior-level executives, and all other levels of employees.
- Excellent calendar management skills, scheduling complex meetings and handling logistics.
- Coordinate complex domestic and international travel arrangements and international meetings.
- Set up and coordinate on-site and off-site meetings, including related travel arrangements
- Compose, design and edit correspondence and reports.
- Produce professional looking PowerPoint presentations.
- Maintain business/customer contact database, corporate files and business plans.
- Conduct Internet research; review and synthesize information.
- Plan and schedule projects, and initiatives/campaigns, ensuring timely completion.
- Collect and prepare information for use in discussions/meetings of executive staff and outside individuals, and produce a structured output from these meetings/discussions for follow-up.
- Make high level contacts of a sensitive and/or confidential nature inside and outside the company.
- Work with standard and advanced spreadsheets, databases, and word processing software packages.
- Process purchase orders and help the team with administrative financial tasks, such as coordinating capital appropriate request inputs.
- Prepare itineraries, agendas and expense reports.
- Collate meeting minutes and actions’ trackers

**About You**
- Minimum 2 years executive administrative experience
- Clear and effective written and verbal communication skills.
- Demonstrated customer-oriented perspective and behaviours
- Proficient in Microsoft Office, including Office 365 and SharePoint.
- Ability to adapt to changing work priorities.
- Must possess exceptional organization and time management skills.
- Must be highly confidential in nature.

**Working Conditions**

Our transformation will change your career. For good. You’ll be pushed to think bigger and aim for excellence. Your ideas will be heard, and you’ll be supported to bring them to life. There’ll be challenges. But, stretch yourself and embrace the opportunities, and you could make your biggest impact yet. This is stepping outside of your comfort zone. This is work that’ll **move** you.

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**Equal opportunities**

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

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