Office Administrator

3 days ago

Bexley, United Kingdom Group LK Full time

We are looking for an enthusiastic individual who is eager to learn and progress within an exciting and continually developing company. We are involved in all types of building work, specialising in building work for lift installations and also have a liftdivision. As part of our expansion the new exciting role will support the office team with day to day tasks as well as development opportunities to assist other areas of the business.

**The Role
**The role will include but is not limited to:
**SupplierInvoices**:

- Entering of supplier invoices (Receipt Bank & Xero).
- Payment of supplier invoices (via bank and marking as paid on Xero).
- Raising/issuing of supplier remittances.
- Filing of supplier invoices into unpaid/paid supplier folders.

**Clients**:

- Raising of customer invoices.
- Issuing of customer invoices to clients (via internal system).
- Chasing of aged debtor.
- Completing client questionnaires.
- Updating client records (accreditations, certifications, insurances, etc).
- Logging of purchase orders and filing as required.

**Human Resources**:

- Various HR duties including pension submissions, maintaining staff records, dealing with expenses, mobiles, managing vehicles and other assets.

**Subcontractors**:

- Maintaining and reviewing approved subcontractor list.
- Ensuring all records are kept up to date (insurances, certification, etc).
- Raising and issuing of supplier purchase orders.

**ISO Management System (14001, 18001, 45001)**:

- Assisting with company IMS system.

**Monthly Management Accounts**:

- Ensuring all monthly spreadsheets are up to date (work in progress, wages, prepayments, accruals, bad debt, etc).
- Posting journals to Xero (accounting software).
- Bank reconciliation.
- Credit card reconciliation.
- Management of credit card receipts (keeping a record electronically).** General**:

- Answering of telephone.
- Assisting with quotations.
- Logging of labour.
- Filing both paper based and electronically on internal system.
- Ordering of office stationary/supplies.

**Experience &Skills**:

- Excellent communication and listening skills.
- Attention to detail.
- Proficient use of MS Office packages including Excel, Word and PowerPoint.
- Be able to adapt quickly and efficiently to change and work in a high powered environment.
- Need to be motivated and have good organisational skills.
- Ability to work independently and as part of a team.

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