Procurement Officer

**ROLE: Procurement Officer**

**BENEFITS**

**Salary**:£25,000 - £30,000 per annum (dependent on experience)

**Hours of duty**:40 hours per week

**Responsible to**: Finance Manager

**Location**:Bolton Head Office

**Annual leave**:28 days per year

**THE ORGANISATION**

Established in 2001, Ummah Welfare Trust is a UK-based international relief and development charity. Inspired by the Islamic teachings of empathy, generosity and selflessness, the trust aims to alleviate poverty and suffering across the world, and also ensuring that the rights of those who are neglected and oppressed are fulfilled by providing sustainable development solutions relating to shelter, education, health, and spiritual wellbeing.

Knowing that we are all ultimately accountable to the Almighty, the charity strives to maintain transparency and accountability, and as such the charity also has a full and transparent audit trail from the donor to the beneficiary.

**THE ROLE**

UWT are looking for a dynamic Procurement Officer to administer and monitor the charity’s purchases and creditors.

**OVERALL RESPONSIBILITIES**

The Procurement Officer will be responsible for:

- Being the UWT point of contact for all the suppliers and all UWT departments to process the procurement function.
- Receive the purchase requests from all UWT departments, get timely quotes, perform comparisons, place orders and ensure timely delivery of supplies to the respective department or UWT personnel.
- Maintain database of suppliers and service providers and records of purchased goods.
- Negotiate with the suppliers and service providers to get the best value for money while meeting the quality standards.
- Introduce ways to bring efficiency in the existing procurement process.
- Timely planning and processing bulk orders from abroad.
- Receiving, checking, and processing purchase invoices ensuring sign off in line with set schedules and processes
- Posting and monitoring petty cash
- Investigating purchase ledger queries
- Assist in preparing the charity’s financial reports
- Reconciling supplier statements
- Liaising with suppliers
- Maintaining the accuracy of vendor details
- Processing staff and company expenses
- Assisting with queries and reporting
- Work out VAT payments
- Check and reconcile supplier statements

**PERSON SPECIFICATION**

**Qualifications**
- Studied up to AAT past finalist or equivalent (Essential)

**Experience**
- Minimum one year in a practicing firm or work experience as a Procurement, Purchase Leger Clerk, or of book keeping or a similar role (Essential)

**Skills/Abilities**
- Impeccable accuracy with excellent attention to detail (Essential)
- Skilled in handling a busy workload, multi-tasking, managing conflicting priorities and meeting deadlines in a fast-paced and pressured environment (Essential)
- Positive attitude when working individually and with others, with an adaptable and flexible working style (Essential)
- Advanced skills in MS Excel (Essential)
- Skilled in using financial software and accounting systems like Sage etc. (Desirable)

**Knowledge and understanding**
- Strong knowledge of financial and accounting procedures (Essential)
- Demonstrable knowledge and experience of the humanitarian and non-profit policy sector (Desirable)

**Other**
- Personal conduct and delivery of work should comply with the values and culture of Ummah Welfare Trust (Essential)
- Track record of punctuality, contingency planning, negotiation, cost saving, and passion to serve the humanity (Essential)
- The ability to occasionally adapt working hours to meet the requirements of the organisation (Essential)

**HOW TO APPLY**

For more information or discussion about the role please contact: 01204 661049

**Job Types**: Full-time, Permanent

Pay: £25,000.00-£30,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 01/01/2025
Reference ID: UWTPLC-23-01