HR Assistant

**HR Assistant - Maternity Cover 22.5 hrs per week**

The role's primary focus is to support the Head of People in managing day-to-day HR operations through various administrative and operational tasks to ensure the smooth and efficient functioning of HR function. The HR Assistant will be the first point of contact for colleagues seeking HR assistance and will contribute to creating a positive and productive work environment. The role will report into the Head of People

**Key Responsibilities**:

- **HR Administration**: Assist with day-to-day HR administrative tasks, including data entry, maintaining colleague records, and updating HR databases and systems (PeopleHR)
- **Onboarding**: Coordinate new hire onboarding activities, including paperwork processing, preparing orientation materials, and conducting induction sessions
- **Colleague Relations**: Support HR in addressing colleague queries and concerns, and assist in resolving issues while maintaining confidentiality
- **Benefits and Compensation**: Assist in administering colleague benefits programs and ensure accurate and timely processing of payroll-related information
- **Training and Development**: Help organise training sessions and workshops, track colleague training records, and assist in coordinating development programs
- **HR Process Management**:Ensure adherence to company policies and procedures, and assist in communicating updates to colleagues
- **Colleague Data Management**:Maintain accurate and up-to-date colleague records, including personal information, attendance, leave, and performance data
- **Exit Process**: Assist in coordinating the colleague offboarding process, including conducting exit interviews and facilitating necessary paperwork
- **HR Reporting**: Generate and compile HR reports as needed, using PeopleHR or other tools to support decision-making and compliance requirements
- **Engagement**: Assist in creating HR-related communication materials and announcements, including policy updates, and colleague engagement initiatives
- **Facilities Management**: Support Head of People with facilities management, liaise with building management and external service providers to address facility-related issues.
- **Office Supplies**: Coordinate and manage the of inventory of office supplies including ordering of food and refreshments for office

**Requirements**:

- Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
- Proven work experience as an HR Assistant or in a similar administrative role.
- Familiarity with HR software and systems is an advantage.
- Basic understanding of HR laws, regulations, and best practices.
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal skills and a team-oriented attitude.
- Ability to work independently and collaboratively in a fast-paced environment.
- Detail-oriented and committed to accuracy in work.
- flexible on working hours / days, 22.5 hours per week. 1 year contract. Up £32,000 pro rata (£19,200 for a 3 day week)

**Who are Shield Safety?**

We are a leading Environmental Health consultancy, focussed on making safety simple and we work with a wide range of businesses across Hospitality and Retail. Our clients range from single-site coffee shops and takeaways to supermarkets and pub groups. Basically, anywhere you can eat, drink, sleep or shop in the UK. Some of our well-known clients include Tesco, YO Sushi, Empire Cinemas, Radisson Hotels and KFC. We're extremely proud of our 95% customer retention rate.

We specialise in providing risk-management services including Food Safety Audits, Health & Safety Audits, Fire Risk Assessments, Consultancy and Training. All delivered by a highly experienced and well-qualified team of Safety Professionals. We’re also paper-free. Our clever team of software superstars have developed RiskProof, our cloud-based software and companion app for compliance and risk management.

Shield Safety celebrated our 20th birthday this year and we’re extremely excited for the future and what’s to come next

**What do we offer?**

If you enjoy working in a fast-paced, collaborative environment surrounded by other passionate, like-minded people then read on. Continued training and development is key for all members of our team and a tailored training and induction plan is given to each new starter to help them get up to speed. There are always new opportunities to get involved in various projects across departments and we fully support CPD in order to help everyone reach their full potential.

**Some of our benefits include**:

- 33 days’ holiday (incl. Bank Holidays) plus the option to purchase 5 extra days per year
- Flexible working options incl flexi-time and remote working
- 5% employer pension contribution
- Employee