Administrative Assistant

12 hours ago


North Berwick, United Kingdom J Haig Hamilton & Sons Full time

**Job Summary**
We are seeking an administrative assistant for approximately 15 hours per week (days and times to be agreed but hours to be spread over 3-5 days each week)

**Duties**
- Manual checking of data, collating information and entering onto Excel spreadsheets.
- Liaising with customers for order numbers and dealing with queries
- Monthly invoicing from spreadsheets
- Answer and manage calls with professionalism and courtesy
- General clerical duties including scanning, photocopying and printing
- Maintaining established filing system efficiently
- General record keeping
- Providing support to accounts assistant by collating financial data
- Resolving problems with purchase invoices
- Liaising with managers over invoices for payment, submitting payment schedules monthly
- Maintaining up-to-date vehicle & machinery registers
- Vehicle licensing and MOT booking
- Submitting official data through online portals in a timely manner
- Administrative duties for company pension scheme (property management & liaising with providers)

**Skills Required**:

- Proven relevant office experience with a focus on administrative tasks.
- Proficient computer skills, including expertise in Microsoft Office Suite (Word, Excel)
- Strong typing skills with attention to detail for accurate data entry.
- Strong numerical skills.
- Excellent organisational skills to manage multiple tasks efficiently.
- Excellent written and clearly spoken English with attention to spelling and grammar.
- Ability to resolve problems quickly

**Job Type**: Part-time

Pay: £15.00-£17.00 per hour

Expected hours: 15 per week

**Benefits**:

- Flexitime
- On-site parking

**Experience**:

- Administrative: 2 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person



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