Accounts Payable Assistant

Working as part of a team to ensure governance of the Procure to Pay Cycle and
operational transactions are carried out in accordance with relevant financial
controls, and University policies.

**Key Responsibilities**
**and Accountabilities**:

- Point of contact for own Faculty and Service portfolio with responsibility for:

- Providing support to self-serve users regarding the Procure to Pay
best practice, 'how to' scenarios and 1-2-1 training.
- Supporting and working with the relevant Finance Business Partner
for all Procure to Pay Cycle matters in own portfolio of responsibility.
- Investigating queries, seeking advice where necessary, and following
through to completion.
- Working as part of the wider Accounts Payable Team, with responsibility

for:

- Transactional Processing of invoices, credit notes, utilities, payment

requests, advance payments, expense claims, including student
expenses for payment.
- Transactional Processing of requisitions for the purchase of goods
and services, goods receipting and purchase order management.
- Building and maintain relationships with suppliers. Liaise with

suppliers over invoices, credit notes and statement of accounts.
- Booking travel arrangements and providing advice and support
where necessary.
- Achieving Key Performance Indicators, Team Objectives, and

Standard Operating Procedure targets.
- Reviewing and processing payment card transactions for own area
of responsibility.
- Responsible for ensuring housekeeping is kept up to date to ensure

accurate budget information across all areas: Payment Cards, Suspended
Invoicing, Goods Receipting, Open Purchase Orders, Travel and Expenses.
- Support with the compilation of reports, including ad hoc requests, as and

when necessary.
- Provide general advice and guidance to Faculties and Services regarding

the Procure to Pay Cycle and all associated finance processes.
- Ensure compliance with Procure to Pay Cycle governance and financial

controls within the section and department at all times.
- Providing support to the Accounts Payable Manager during periods of

absence of the Coordinator and Lead roles.
- Any other duties as commensurate with the grade of the post

**Special**
**Circumstances**:
Annual leave may be restricted at key times throughout the year to meet business
needs. For example - Financial year-end.

**Date Completed:
**February 2021

University of Sunderland

**Role Profile**

Part 2

**Part 2A: Essential and Desirable Criteria**

**Essential **_Essential_**

**Qualifications and Professional Memberships:
- A-Level or equivalent qualification or experience related to the role.
- Maths and English GCSE Grade C or equivalent

**Knowledge and Experience**:

- Good working knowledge of the Procure to Pay Cycle
- Experience in being customer service focused
- Demonstrable high level of IT skills
- Demonstrable proactive, enthusiastic and flexible approach to work
- Demonstrable ability to work as part of a team to achieve successful KPIs and

Team Objectives
- Experience of prioritising your own workload to ensure deadlines and KPIs are

achieved.
- Building relationships and demonstrable experience of providing advice

and guidance to key stakeholders regarding the Procure to Pay Cycle
and supporting policies and procedures
- Experience of processing high volume transactions within a finance

department
- Effective problem solving skills.

**Desirable **_Desirable _**

**Qualifications and Professional Memberships**:

- Part Qualified Accounting Technician/equivalent qualification or equivalent

experience related to the role.

**Knowledge and Experience**:

- Demonstrable knowledge and experience of Technology One accounting

package and related modules

Part 2B: Key Competencies

**Competencies are**
**assessed at the**
**interview/selection**
**testing stage
**Date Completed**:February 2021