Finance and Office Administrator

**About the Role | Who are we looking for?**

The Finance and Office Administrator will play a vital role in assisting with the day-to-day operation of the financial and administration duties, including maintaining accurate records for all transactions, preparing monthly and quarterly financial reports and processing reimbursable and company card expenses, while ensuring compliance with UK and US local laws, and company policies at all times.
- Financial duties for both UK and US offices include:

- Processing Purchase orders, bills, customer invoices, receipts, credit notes and other standard bookkeeping tasks
- Review and process reimbursable and company card expenses.
- Support preparation, tracking, and reconciliation of ledgers and budgets
- Create financial and inventory reports
- Awareness and understanding of VAT transactions
- Identify and correct miscalculations and financial discrepancies
- Stay current with all UK & US regulations, requirements, and laws

Administrative duties may include:

- Front desk customer service, including answering phones and greeting guests
- Take clear messages and communicate effectively with customers, clients, team members, and management
- Help keep a tidy and appropriate office area
- Assist in the development of administrative processes
- Keep an organized file system

Performing other duties and projects as assigned.

**Mandatory Technical Skills and Experience | The ‘Must-Have’s**
- Proven work experience as a Finance Administrator, Finance Assistant, or similar
- Practical experience with accounting software (such as QuickBooks/Xero), expense management system (such as Expensify) and spreadsheets (such as MS Excel)
- An understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
- Able to quickly learn and adapt to new software and processes
- Effective written and verbal communication skills
- High level of critical thinking and logical analysis
- Good organisational and time management skills
- Able to work well under pressure and meet all deadlines
- Always keeps the highest standards of compliance and confidentiality
- Great customer service and interpersonal skills
- Ability to work effectively as part of a team and independently
- Proficient in using Microsoft Office Suite, to include Teams, Excel, and Word

**Additional Useful Skills | The ‘Helpful to Haves’**
- Qualification/s in Finance or Accounting
- Hands-on experience with Xero
- Hands-on experience processing expenses
- Strong problem-solving skills
- Managing diaries, organising meetings, and appointments
- Coordinating databases and filing systems
- Implementing and maintaining procedures / administrative systems

**Job Requirements | The ‘Details’**
- 20 - 25 hours per week Monday - Friday
- Office based role with the option and flexibility to be able to work some of the working week remotely.

**Why Work for Us?**
- Competitive salary
- Private healthcare
- 23 days annual holiday (plus public holidays) rising by 1 day per full year of service up to a maximum of 28 days
- Non-contractual profit-sharing scheme (dependent upon revenue/margin targets being met)
- Friendly, dynamic team
- Relaxed but hardworking environment

**Job Types**: Permanent, Part-time

**Salary**: £15,000.00-£19,500.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
- Private dental insurance
- Private medical insurance
- Profit sharing
- Referral programme
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Steyning, BN44 3TN: reliably commute or plan to relocate before starting work (required)