Executive Assistant

2 weeks ago

Rainham, United Kingdom NELFT NHS Foundation Trust Full time

The postholder must be able to work autonomously, meet challenging and at times inflexible deadlines, and to prioritise their workload to achieve results. Reliability, commitment, flexibility and strong attention to detail are essential to the role.

Responsible for organising and planning the workload of the Director/Manager by negotiating with internal and external colleagues to fulfil diary commitments; arranging all travel and accommodation arrangements as necessary for the designated members of the Trust’s Executive Team and Directors of the Trust; organising the scheduling of formal and highly complex meetings, ensuring deadlines are achieved and that the flow of work is prioritised in order for the Director/Manager to function effectively

Responsible for ensuring all secretarial and administrative processes and systems reflect best practice, reviewing these and making improvements where necessary in line with organisational needs, and for ensuring compliance with the Corporate Administration Standards by implementing and maintaining effective office systems and procedures, making maximum use of technology with the ultimate aim of achieving a paperless office.

Responsible for effective meeting management, including the distribution of papers, recording of high-quality minutes and/or action logs including the articulation of decisions and actions relating to highly complex issues; and implementation of follow up actions in accordance with required timeframes; supporting the effective and efficient operation of business meeting.

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

Probationary Period

High Cost Area Supplement - Outer London

This post also attracts payment for High Cost Area Supplement of 15% of the basic salary (with a minimum of £4,313 to a maximum of £5,436 p.a. pro rata for part time).

The postholder will be required to efficiently manage the offices of one or more Executive Directors through the implementation and development of office systems and complex processes as well as proactively managing projects by sourcing and processing information, the majority of which will be of a highly complex and sensitive nature.

In the absence of the Corporate Minute Takers, the postholder will undertake a range of delegated administrative responsibilities to include the organising, and where appropriate attendance and minute taking, at Trust Board, Trust Committee, other corporate meetings, and appeal meetings for the service area, ensuring meetings are managed to a high level and using Trust filing conventions. Helpful to have the ability to type minutes directly onto a laptop ensuring that high quality minutes can be produced and distributed in a timely manner following the meeting or investigation.

Certificates of Sponsorship

Although we are a registered sponsor organisation, we are unable to offer sponsorship for all job roles. Please check your eligibility under the UKVI points based system

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