Sales Administrator/sales Ledger

5 days ago

Hillsborough, United Kingdom Terberg MPM Full time

**Purpose of the Role**
The purpose of the role is to ensure that all customer invoices are paid within terms and the our Hire Fleet is properly maintained.

**Responsibilities**
- Review and processing of Service invoices.
- Review and processing of sales orders prepared by the Sales and Parts team.
- Processing of quotations.
- Managing the company’s credit control.
- Verifying VAT on invoices to ensure compliance.
- Resolve queries by key internal and external stakeholders in a timely manner.
- Identify potential problems or issues.
- Taking credit card payments over the phone.
- Collection of DD payments for Hire Fleet invoices.
- Monthly intercompany reconciliations for sales ledger.
- Send out monthly statements to customers.
- Build and maintain strong working relationships with customers.
- Record notes/details of customer contact within Encore.
- Send copy invoices as required.
- Upload invoices and or invoice details to customer portals.
- Escalate any concerns over unpaid invoices and potential bad debts to the Financial Controller.
- Escalate the treatment of any cash allocation issues or potential adjustments that you are unsure about to the Financial Controller.
- Review proforma accounts and report to the Financial Controller on a weekly basis.
- Open new customer accounts in line with company procedures.
- Raise sales credit notes in line with company procedures.
- Liaise with Sales team to establish upcoming sales for cashflow purposes.
- Maintain Hire Fleet records including contracts, invoices, etc.
- Assist Sales Team with management of Hire Fleet movement including assisting with booking haulage.
- Record Hire Fleet movement within the Encore system and fleet management documents.
- Assist with TSS reporting.
- To work with all departments, particularly with projects that are being explored or implemented.
- Undertake any other duties consistent with the purpose of this job or to support the needs of the business.

**Critical Skills Required**:

- High attention to detail with an inquisitive mind.
- The ability to work to tight deadlines.
- Communications skills, both verbal and in writing, together with the ability to communicate at all levels.
- Interpersonal skills and the ability to develop strong working relationships.
- Excellent organisation and prioritising skills.

**Critical Knowledge Required**
- A solid understanding and knowledge of:

- Double entry bookkeeping.
- Purchase, sales and general ledgers.
- Knowledge of Encore, Protean, Xero, or similar products is preferable.
- Good knowledge of Microsoft Office - Excel, Teams, Outlook, Word and PowerPoint.
- Understanding and awareness of current and future technology developments.
- Understanding of ROI and UK VAT.

**Qualifications and Experience required**
- 1-2 years generalist book keeping / sales ledger experience.
- Experience working with stock and job costing.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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